YCCI Project Manager for Education and Training
Under the direction of and reporting to the YCCI Associate Director for Education and Training with considerable latitude for exercising discretion and independent judgment, the Project Manager for Education and Training manages YCCI educational and training programs and related responsibilities. A major responsibility is to ensure that program leadership receives high quality PM support in a manner compliant with University and grant policies and procedures. The Project Manager exercises stewardship over and deploys available resources (financial or otherwise) to help advance the mission of the YCCI and the University. Other responsibilities include grant and sponsored project reporting, assistance with training initiatives, faculty support, maintaining good relationships among YCCI and other departments, and planning special events. Finally, the Project Manager supports the assessment of each program’s operational challenges and impact and works to plan and implement program improvements.
YCCI provides and supports a wide variety of research education, career development and workforce development programs for faculty, staff and students, including the YCCI Scholars Program, the Investigative Medicine PhD Program, the Multidisciplinary Pre-Doctoral Program in Translational Research, the Multidisciplinary Postdoctoral Program in Translational Research, the National Clinician Scholars Program, and several programs targeted to research staff. The programs have served over 500 faculty and pre- and post-doctoral students over the last 14 years, hundreds of research staff, and have a combined budget of about $10 million per year. Over 30 faculty contribute directly to the programs as program directors, instructors and evaluators, and many more serve as mentors to YCCI scholars and trainees.
1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Proven ability to manage several projects concurrently, while balancing competing priorities and deadlines. Extreme flexibility in work focus; ability to switch among several different projects without adverse effects.
Required Skill/Ability 2:
Ability to work independently, taking initiative where appropriate, while also being comfortable working as part of a team.
Required Skill/Ability 3:
Ability to foster and maintain relationships with a range of faculty, staff and students, and to work effectively in a large, complex organization. Ability to work creatively, assessing needs and taking existing policies and procedures into account.
Required Skill/Ability 4:
Excellent interpersonal and verbal/written communication skills.
Required Skill/Ability 5:
Proficiency using advanced features of Microsoft Office. Ability to learn new software programs and systems.
Preferred Education, Experience and Skills:
Experience working in an Academic setting with familiarity of policies and procedures that govern grants, education and training programs. Masters level or other relevant advanced degree preferred.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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