Financial Assistant Psychology
Under the direction of the Operations Manager in the Departments of Psychology and Cognitive Science and FAS Neuroscience Programs, the individual will provide financial support for a large, busy, service-oriented academic department. Duties include, but are not limited to: Greet visitors, answer and screens telephone calls, serves as the main contact for information to faculty, researchers, and staff on financial policies and procedures relevant to department activities; provides faculty support; acts as key contact and preparer of reimbursements and purchases for the department, submits documents required to set up vendors and consultants, accepts and logs in package deliveries (e.g., FedEx, UPS, USPS), orders supplies and maintains departmental stock room, maintains files, performs miscellaneous duties related to work (scanning, photocopying, filing, etc.).
1. Analyzes and reconciles financial statements. Prepares standardized and specialized financial reports. Researches, identifies, and corrects errors through accounting transfers. 2. Serves as a source of information to staff, faculty, students and external contacts on financial policies and procedures and departmental activity. Establishes and maintains financial records and files ensuring accuracy and completeness. Monitors and may approve account expenditures. 3. May oversee and instruct support staff. May requisition supplies and equipment. May record and post data. Performs clerical functions incidental to financial activities.
Required Education and Experience
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Excellent communication skills, both verbal and written. Highly-organized and acute attention to detail.
Required Skill/Ability 2:
Willingness and ability to learn how to prepare expense reports, make purchases, and invoice payments using Workday, SciQuest and other Yale administrative programs.
Required Skill/Ability 3:
Ability to work independently and with a team of 10 co-workers. Excellent interpersonal skills.
Required Skill/Ability 4:
Strong computer skills and proven ability to use Microsoft Office (e.g. Excel, Word, Outlook). Proficient with email and scheduling.
Required Skill/Ability 5:
Proven dependability and ability to work with occasional conflicting demands, time pressures, and deadlines with good judgment. Punctual with demonstrated excellent attendance record and reliability.
Preferred Education, Experience and Skills:
Prior work experience in a busy office environment. Prior experience providing support in a financial capacity. Familiarity with Yale's financial processes and systems. Working knowledge of University's organization and academic, administrative, financial policies, and guidelines.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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