Middle East Receiving and Copy Cataloging Specialist

California, United States
11 Jan 2021
End of advertisement period
11 Mar 2021
Contract Type
Fixed Term
Part Time

Stanford Libraries is looking for a part-time (50%), Monograph Receiving & Copy Cataloging Specialist (Library Specialist) to join our Acquisitions team. This is a 1-year fixed term position.  The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Position:

The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Monograph Receiving Unit is a team of seven production-oriented specialists who manage the receiving and copy cataloging of materials acquired from vendors around the world. The Middle East Receiving and Copy Cataloging Specialist reports to the Monograph Receiving Operations Manager and is responsible for timely receiving and processing of materials in different formats acquired on approval, via firm and standing orders, and as gifts, in Arabic, Turkish and other Middle Eastern languages for all SUL locations. The incumbent searches and loads records into the local system or creates brief records in MARC format.  In addition, the Specialist performs copy cataloging and adds volumes and additional copies to the local processing system. 

Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Core Duties:

  • Receives incoming library materials in local system following established written procedures
  • Transliterates Arabic script according to the American Library Association-Library of Congress (ALA-LC) Romanization Tables; adds or edits records in Arabic and other Arabic script languages
  • Evaluates incoming materials for handling decisions, searches local processing system
  • Searches bibliographic utilities to load appropriate MARC records into local system or creates brief, descriptive bibliographic records that meet requirements for automated batched searching, following guidelines and procedures based on RDA and AACR2 standards
  • Performs copy cataloging of materials in non-serial formats, correcting errors in transcription and adding descriptive information when required by local departmental policies and procedures
  • Creates/updates MARC holding records for multi-volume titles and accompanying materials according to local policies and procedures based on ANSI standards
  • Prioritizes and coordinates movement of non-serial Middle East Collection materials
  • Processes returns following local policies; may serve as a back-up to mail opening staff
  • Other duties as assigned according to operational need; may be assigned Expert Partner duties

Minimum Education and Experience Required:

  • Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience
  • Proficiency in Arabic and working knowledge of Turkish

Minimum Knowledge, Skills and Abilities Required:

  • Demonstrated interpersonal and organizational skills
  • Ability to communicate library policy
  • Ability to apply judgment in choosing procedures and evaluating alternatives           
  • Knowledge of Library of Congress call number system
  • Demonstrates experience in using judgment and initiative to analyze and recommend new procedures
  • Demonstrated computer literacy with communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently

Other Knowledge Skills and Abilities May Include:

  • Ability to identify and work with materials in other languages such as Urdu, Hindi, or Pashto
  • Reading knowledge of an additional non-English, Western European language
  • Experience in using bibliographic utilities and databases to search non-Roman scripts.
  • Experience in an academic library
  • Working knowledge of SirsiDynix integrated library system

Physical Requirements:

  • Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs
  • Ability to work in an environment that is dusty and or moldy
  • Ability to lift books that are up to 10 pounds
  • Ability to kneel and reach
  • Must be able to stand for many hours

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

Standard Hours for this position:  20-hour work week, start and end times to be agreed upon with supervisor.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information

  • Schedule: Part-time
  • Job Code: 1733
  • Employee Status: Fixed-Term
  • Grade: E
  • Requisition ID: 87939

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