Grants Coordinator B

Pennsylvania, United States
05 Jan 2021
End of advertisement period
05 Mar 2021
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Special Operations Unit is a group consisting of specialized research personnel that are utilized, on an as needed basis, to provide support throughout the DOM divisions. Specialized support includes multi-divisional project management on more complicated grants (including training grants, program projects, clinical trials, and projects with multiple subcontracts), onboarding support and training for new employees, and pre-award support in budget and proposal development. This position reports to the MAF and indirectly to the grants managers within the unit as well as PSOM Office of Research Support Services.

Job Description

Under limited supervision, the Grants Coordinator B will support the grants managers within the Special Operations Unit in the Department of Medicine. This will include producing and/or managing financial reporting, including the generation of specialized reports for complicated program projects; assisting in proposal preparation, developing budgets, monitoring expenditures; monthly reporting; identifying incorrect transactions, preparing documentation necessary for corrections, and data entry of the correcting transaction; updating and distributing internal reports; serving as backup for purchasing, check requests and payroll. The Grants Coordinator B will be responsible for monthly payroll processing and serve as backup for purchasing and accounts payable.


A Bachelor's degree and 2 to 4 years of experience or an equivalent combination of education and experience is required.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.