Position Focus:

Reporting to the Vice Provost for Research and/or other university leaders as designated, the Project Manager provides high-level, wide-ranging, and often confidential strategic project management in support of the University’s Science Strategy Initiatives and associated Institutes. Develops project plans, proposes communications strategies, executes a wide variety of projects and special initiatives, and monitors progress. Serves as an aide to the Vice Provost and Institute Directors and acts as their conduit and liaison to various university stakeholders, including the Office of the Provost, Office of Development, Deans and Graduate and Professional Schools, and relevant Science Initiative Institutes, Centers and Departments regarding the projects related to the vision and goals of the university-wide Science Strategy Initiatives. Monitors project budgets, assists with faculty recruitment, helps manage programs and events, oversees administrative processes for internal grants, supplementary funds for core facilities, and postdoctoral, graduate, and undergraduate fellowships. Maintains a high level of knowledge of initiatives and academic priorities and serves as a content resource to colleagues in offices across campus, including Development, Business Operations, and others.

The primary duties and responsibilities are set forth here in the Position Focus, and the below Essential Duties are generic in nature.

Essential Duties

1. Oversees the execution and implementation of detailed project plans in concert with stakeholders.
2. Manages several routine projects simultaneously and ensures that the design, testing, training, documentation and prioritization objectives are met.
3. Assists in refining and re-sequencing during the implementation and execution phases of assigned projects, as needed.
4. Works closely with business analysts, technical professionals, end users and project stake holders during the requirements, solutions design and implementation phases to develop detailed project plans for implementation.
5. Works on risk assessment, communication planning, development of performance metrics, and project entry criteria.
6. Creates detailed project plans including timelines, budgets, and resource allocation to ensure successful project completion.
7. Manages client expectations and provides issue/risk identification and escalation pathways.
8. May supervise the implementation team of cross-functional project and technical resources.
9. Designs, develops, and executes communication systems to ensure effective exchange of information between project stakeholders, senior management, and staff.
10. Resolves complex project issues that involve representatives from multiple organizations.
11. Complies with standard policies and procedures.
12. May supervise and train junior project managers.
13. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and five years of related work experience or equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated ability to independently, proactively, and creatively initiate, manage, and complete high-level and large-scale, often confidential or sensitive projects. Strong organizational skills and research capabilities with clear attention to detail.

Required Skill/Ability 2:

Consensus-oriented leadership skills with experience supporting and working effectively with senior leadership, faculty and administrators in an academic setting, or equivalent high-level staff in a non-academic setting.

Required Skill/Ability 3:

Strong written and oral communications skills and proficiency in communicating appropriately with multiple constituencies, including diverse faculty, high-level administrators, staff, students and, community members. external stakeholders. Experience drafting effective internal and external communications and presentations.

Required Skill/Ability 4:

Ability to organize, analyze, and interpret complex data sets and financial information. Advanced computer skills in word processing and spreadsheets, ideally with familiarity in business software systems and scripting or programming.

Required Skill/Ability 5:

Proven team player with skills to prioritize work, manage multiple tasks, and meet deadlines in a fast-paced environment with sometimes unusual or unpredictable hours without sacrificing quality of work product.

Preferred Education, Experience and Skills:

PhD in the sciences, preferably in biology, psychology, computer/data science, or related field strongly preferred. 

Weekend Hours Required?
Occasional

Evening Hours Required?
Occasional

Drug Screen
No

Health Screening
No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note

Yale University is a tobacco-free campus