Budget Manager

New Jersey, United States
29 Dec 2020
End of advertisement period
28 Feb 2021
Contract Type
Full Time

Department   American Studies
Category   Financial Services and Procurement
Full-Time / Part-Time   Full-Time


Princeton University is seeking a Budget Manager, responsible for providing financial and program support to the Program in American Studies, an active interdisciplinary research and teaching program that is home to three undergraduate certificates: American Studies, Asian American Studies, and Latino Studies. As the Program expands to become the “Center for the Study of America,” it will continue to serve as an intellectual home for faculty in the humanities and social sciences who are investigating issues central to American society and culture. The Program in American Studies has been instrumental in bringing a comparative and fuller range of race and ethnicity studies to Princeton. Going forward, we look to expand on the progress we have made, especially in the fields of Asian American/Diasporic studies, Latino studies, Jewish American studies, and Native American/Indigenous studies.

Working under the supervision of the Assistant Director, Administration and Operations, the Budget Manager will develop accurate and timely budget reports on the financial activity of restricted and general funds and will provide insightful analyses and recommendations for management decision-making, planning and development. A new position in the department, this person filling this role will be responsible for establishing and communicating standard operating procedures to assure timely and accurate budget management. This role serves as the liaison to Office of Finance and Treasury in support of department administration for a variety of financial transactions. The Budget Manager will also support the teaching budget, including gathering inputs from Program Directors, compiling plans for approval, and implementing approved commitments into Labor Accounting. Also, this individual will be responsible for managing and supporting initiatives in support of objectives.  

This position supports the Program Director and Associate Director, and works closely with the Communications and Events Manager and Undergraduate Program Administrator to execute financial decisions and support departmental operations as needed.  The Budget Manager works in collaboration with the AMS team, central administration and University community to meet deadlines and goals.


Financial Management:

  • prepare annual program budgets and conduct timely budget reviews; enter and monitor expenses accurately; track mult-year commitments; and prepare reports to support stewardship communications of restricted fund

Teaching Budget Management: 

  • support processes to create and implement annual FTE teaching budget worksheet; support searches and appointments processes; implement summary salaries, as needed

Program/Event support:

  • assist in coordinating departmental programs and events; lead and/or participate in special initiatives



  • Bachelor’s degree or related experience
  • 7 years’ work experience
  • 7 years’ experience in financial and budget management
  • Expertise with Microsoft Excel and other financial systems
  • Highly organized and detail oriented
  • Ability to multi-task and prioritize
  • Proven project management experience
  • Strong written communication skills
  • Proven experience handling confidential information appropriately
  • Ability to communicate well with all levels of an organization
  • A collaborator and team player 


  • Previous experience with PeopleSoft, Cognos, Concur
  • Familiarity with Princeton University’s administrative systems: Prime, Concur, Labor Accounting, SAFE
  • Experience in academic settings and work experience supporting scholarly research and teaching

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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