Supervisor, Physical Collections Receipt and Processing Unit

New Jersey, United States
29 Dec 2020
End of advertisement period
28 Feb 2021
Contract Type
Full Time

Department   Library - Main
Category   Library
Full-Time / Part-Time   Full-Time


The Princeton University Library seeks an energetic and experienced individual for a Supervisor position to manage and coordinate all activities in the daily operation of the Physical Collections Receipt and Processing unit. The successful candidate will supervise a team of staff members who’s responsibility it is to ensure that incoming library materials acquired by the university are properly received, recorded, processed, tracked and routed as appropriate to other library units for further processing in the most efficient and cost effective way. Rigorously monitoring quality control on all workflows.

The Supervisor will be responsible for overseeing several distinct workflows. Including initial receipt of library materials; opening boxes; verifying content; scanning invoices and sorting into defined categories. End to end processing of shelf ready library materials and initial processing of non-shelf ready plans in the library cataloging and acquisitions system. Preparing library materials going to commercial bindery; sorting softbound material and periodicals into separate binding categories. Label and property mark all finished cataloged material; discharging in the library circulation system and sorting by final destination.

Princeton University Library, one of the world’s leading research libraries, has a dedicated, knowledgeable staff of 300 in a large central library, 9 specialized branches and 3 storage facilities. PUL supports a diverse community of 5200 undergrads, 2700 graduates, 1200 faculty, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data and images. Further info:


The successful candidate will:

  • Supervise approximately 7 staff members including responsibility for hiring, training, monitoring and evaluating their daily work performance; provide training, mentoring, and feedback as needed.
  • Analyze and adjust workflows, daily operational procedures and task assignments, developing the staff to accommodate changes that affects the flow of incoming library materials.
  • Closely monitor quality of staff work and ensuring performance and quality control expectations are met.
  • Develop the necessary work rules and procedures to affect all of the above.
  • Provide leadership, guidance and advice to staff as a resource person on the receiving of library materials; shelf-ready cataloging, binding and other detailed processes.
  • Responsible for resolving complex problems generated by the staff in the unit.
  • Actively participate in all phases of work as appropriate.



  • Bachelor’s degree or equivalent experience.
  • Minimum 3 years work experience in a library or related field.
  • At least 2 years of relevant and recent supervisory experience in an academic library setting or in an organization of similar complexity. Proven successful experience with hiring, training and supervising staff in a high-demand, complex workflow environment.
  • Demonstrated evidence of excellent interpersonal, analytical, organizational and oral and written communications skills, including ability to actively listen, understand and articulate needs.
  • Work experience with receiving and processing of library materials or equivalent.
  • Work experience using an integrated library system or equivalent.
  • Ability to balance priorities and meet deadlines.
  • Strong commitment to enhancing service through teamwork and using technology to advance goals.


  • MLS
  • Demonstrated successful experience working with cataloging/acquisitions/inventory management in an academic research library (e.g. experience with shelf ready materials or copy cataloging)
  • Successful experience working with vendors and various library service providers (e.g. binders, material suppliers).
  • Demonstrated ability to assess, develop and implement new workflow efficiencies.
  • Demonstrated understanding of the mission and functions of a large research library.
  • Experience working successfully in a complex organizational structure.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.

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