Job Purpose:

Stanford University- Faculty Staff Housing (FSH) seeks an experienced real estate asset professional with a background in property management who can: Perform property management duties under minimal supervision to help administer and support FSH programs and functions. Complete complex finance functions and/or activities requiring knowledge and application of industry practices, internal policies, external regulations, precedents, and systems.

Core Duties:

*Other duties may also be assigned.

Property Acquisitions/Dispositions

• Assist with property acquisitions and dispositions.  Includes touring prospective buyers, preparing purchase offer/sales contract documents and disclosure materials throughout the escrow process to close the transaction. 
• Provide exceptional client service during the home orientation period with homebuyers and external property management or warranty company.
• Prepare requests to fund property acquisitions for internal accounting/budgeting approval, title company escrow instructions, closing documents, wire transfer funding requests, and e-filing of all transaction related documents. 
• Confirm the asset acquisition/disposition is properly entered into the FSH database system.

Property Management

• Financial Analysis:
• Monitor and review property expenses versus budgets.
• Run reports and reconcile income and expenditure statements.
• Research and resolve variances.

Program Oversight:

• Monitor and manage external property manager regarding the maintenance of University owned properties.

General Administration:

• Regular property visits to meet with property management personnel, realtors, or contractors.
• Tour property to assess furniture, fixtures, and equipment (FF&E), and other capital improvements.
• Provide direction and monitoring of property maintenance and capital projects ensuring compliance with current FSH standards.
• Assist with risk management functions, such as tracking compliance with property taxes and insurance requirements.
• Monitor and correspond with borrowers, homeowners, and renters who become out of compliance with FSH programs, building regulations, etc.

Project Management

• Assist and oversee the preparation of properties for sale.  Includes oversight of external property manager to obtain property reports (pest, property inspection, other specific property condition reports, appraisals, photos, floor plans).
• Prepare a Scope of Work for contractor remodel items, review bids, oversee project management, and sign off on work completed.
• Prepare request to fund property capital projects for internal accounting/budgeting approval.
• Prepare property listing information for sale on the FSH website. 
• Coordinate launch of the sale with FSH IT staff.  
• Perform and/or assist with special management related projects as required.

Property Administration

• Review and approve applications for home improvements on campus homes.
• Review and approve building plans using Building Subdivision Regulations and land use policies.
• Assist homeowners through approval and/or variance request process.
• Recommend creative solutions that meet homeowners' needs, as well as comply with policies and regulations.
• Calculate and enforce setbacks that define the buildable area.
• Interface with architects, contractors, and municipal representatives.

• Conduct site visits to evaluate progress and post notices of non-responsibility.
• Create and maintain all records, including those recorded by the local municipality.
• Update, process and file all documentation related to the requirements and process of home improvement project approval.

General Administration

Qualifications

Education and Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Certificates and Licenses:

Real estate license preferred or desire to obtain license within two years.

Physical Requirements:

* Explanation note regarding accommodation and applicability of physical requirements for jobs.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven staff to impact the future of our legacy. Our culture and unique perks empower you with:

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and a one-page cover letter along with your online application.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information

• Always provide excellent customer service, exercising discretion as it relates to confidential resident, property, and University information.
• Develop in-depth knowledge of the housing market through market research, surveys, and outreach. Said knowledge shall include landlord-tenant laws and building permit requirements.
• Participate in the maintenance of FSH database content regarding employees eligible for housing programs.
• Compile and reconcile information from the FSH database, and other systems to produce various reports for review by upper management, University departments, and others.
• Attend trainings pertaining to the position.
• May act as a lead and provide direction and training to less experienced staff.
• Demonstrated project management skills and ability to prepare materials for, and clearly and effectively communicate information to, internal and external audiences and client groups.
• Demonstrated ability to take imitative and ownership of projects.
• Demonstrated excellent organizational and time management skills.
• Demonstrated ability to prioritize own work and multi-task.
• Strong communication skills, including ability to prepare materials for, and clearly and effectively communicate information to internal and external audiences and client groups.
• Demonstrated knowledge of financial systems, and business applications such as Microsoft Office suite, especially Excel.
• Proficient with computers and the internet.
• Valid driver’s license and ability to travel to multiple sites required.
• Job is intermittently sedentary, but requires mobility (i.e. climb stairs,) to tour properties, regularly.
• Job will require some repetitive motion of hands/wrists in using computer, etc.
• Job may require some light lifting.
• May infrequently work extended hours. Travel to sites in general vicinity of the University.

Standard work week is Tuesday-Saturday

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 88013