Stanford’s Department of Athletics, Physical Education and Recreation:
Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 126 NCAA championship titles, won the Women’s Capital One Cup four of the last five years, and have brought home the Learfield Director’s Cup for 25 straight years. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the Athletics Department culture, “The DAPER Way,” which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage and Work Cohesively.
Are you ready to inspire champions? If yes, then this may be the right opportunity for you!
Under the supervision of the Assistant Athletics Director, Events and Camps, the Coordinator, Events and Operations, is responsible for the home game management of several varsity sporting events.
Plan and execute Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.
CORE DUTIES *
- Design, plan, implement, and coordinate athletics and other Stanford events.
- Coordinate facility set-up primarily for aquatic events, including game day specific equipment setup.
- Serve as primary game day operations on-site contact for men’s and women’s swimming, men’s and women’s water polo, and other sports to be determined at a later date; proactively communicate with coaches to ensure game-day needs are met. Work closely with various departments to ensure game-day operations run efficiently.
- Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events. Work with varsity sports teams for game-day operation needs.
- Create and distribute visiting team guides and/or pertinent game day information; coordinate practice time and walk-through requests with home and visiting teams.
- Consult with and participate in meetings with stakeholders to plan scope and format of events: Marketing, Fan Experience, Ticket Office, Technical Operations and other departments to name a few.
- Update timelines and game-day protocol sheets; facilitate redcoat briefings. Manage part-time event staff on game days.
- Establish and monitor budgets, track event expenses and event progress.
- Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
- Assist with research and provide recommendations for potential event locations, and evaluate alternatives.
- Assist with investigating, documenting and reporting complaints regarding all aspects of events including customer service, crowd control and staff issues. Work closely with Events and Operations staff to coordinate events and resolve conflicts.
*Other duties may be assigned.
Education and Experience
Associate degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities
- Demonstrated success planning events.
- Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Ability to work both independently and as part of a team.
- Demonstrated creativity, problem solving skills, taking initiative, judgement, and decision-making.
- Excellent interpersonal, communication, time management, and customer service skills.
- Must be well organized and detailed oriented.
- Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
- Ability to interact with a broad spectrum of customers.
Certificates and Licenses
Valid Non-Commercial Class California Driver’s License.
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
- Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
- May require some travel and working evenings and weekends.
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.
Why Stanford is for you:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Schedule: Full-time
- Job Code: 4882
- Employee Status: Regular
- Grade: F
- Requisition ID: 88017