Policy and Education Program Manager

California, United States
18 Dec 2020
End of advertisement period
16 Feb 2021
Contract Type
Fixed Term
Full Time

The Policy and Education Program Manager will provide support and leadership to the Directors of Policy and Education at the Human-Centered Artificial Intelligence Institute (HAI), and report to the Director of Policy. 

The Program Manager will be responsible for leading, administering and/or coordinating various programs related to HAI’s Policy and Education pillars. These include but are not limited to, support for policymaker education programs, the HAI Policy Brief program, workshops, events and outreach related to HAI Policy and Education, as well as monitoring and managing general compliance issues related to these programs. The Program Manager will also monitor and analyze policy developments related to artificial intelligence, including both domestic and international legislation, published reports, and public statements from international thought leaders and identify opportunities for engagement with HAI and HAI-affiliated faculty researchers. The role will also serve as coordinator to the newly established HAI Policy Steering Committees. The Program Manager will serve as the central figure at organizing, developing, and streamlining HAI policy and educational programs both within HAI and to external stakeholders. The Program Manager will also maintain and manage contacts with policymakers, civil society leaders, and international thought leaders, and when appropriate, engage principals directly. 

The Program Manager will be a natural self-starter who is capable of managing up and providing needed support to the Directors of Policy and Education. You will have a proven track record of successful program management including outreach, communications, and budget administration. The ideal candidate will have demonstrated experience in building and executing on complex programs, and a strong understanding of the dynamics of working in academia; with the opportunity to independently conceptualize and lead new programs. Competitive candidates will also possess strong skills in discretion and diplomacy as they will be engaging with high-level public officials at the local, state, national, and international levels. 

As part of an incipient organization, a motivated individual will have the opportunity to make substantial contributions in other functional areas related to building the initiative, offering a substantive career development opportunity in a challenging and entrepreneurial environment.

This position is a two-year fixed-term appointment, which is renewable based on performance and funding. 


  • Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
  • Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
  • Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
  • Represent the program or function within the department, unit or school by committing resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
  • Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
  • May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
  • Assess training needs and may develop associated training.
  • May direct and/or supervise staff.

* - Other duties may also be assigned


Education & Experience:

Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills.
  • Demonstrated ability to develop and meet budget goals.
  • Demonstrated solid planning and organizational skills.
  • Demonstrated experience working independently and as part of a team.
  • Excellent interpersonal, written and oral communication skills.
  • Strong relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4122
  • Employee Status: Fixed-Term
  • Grade: J
  • Requisition ID: 88045