Quality Assurance Specialist
Reporting to the Director of Quality Assurance and Monitoring for YCCI, the incumbent conducts clinical research auditing and quality improvement efforts for clinical trials conducted at the Yale Medical School. The mission of the Office of QA & Monitoring within YCCI is to foster a supportive environment conducive to achieving Yale’s clinical research mission and provides a central location for policies, procedures and systems to aid investigators and research groups with respect to trial development, execution, and oversight.
- Works directly and in collaboration with YCCI leadership, Departmental leaders, investigators, research staff, HRPP and the IRB to facilitate the review the activities associated with human subject research in terms of safety, compliance, and integrity of clinical trials conducted at Yale and at collaborating institutions.
- Evaluates clinical trial conduct to ensure research integrity and compliance with institutional policies, state and federal regulations, and Guidelines to Good Clinical Practice.
- Identifies research non-compliance and reports to appropriate leadership within YCCI, Departmental leadership, HRPP, the IRB and the OGC.
- Provides educational and corrective action advice to faculty in preparation for FDA audits. Serves as liaison between the investigator, the research team and the FDA during an actual inspection. Records proceedings and summarizes inspection activity in real time.
- Consults to investigators needing data safety monitoring plan details/information for their grant application. Develops Data and Safety Monitoring Plans based on the risk assignment categories.
- Provides direction to investigators to strengthen their research and ensure regulatory and protocol compliance.
- Analyzes protocol to customize audit plans for protocol specific benchmarks in addition to standard audit reviews.
- Assesses audit findings in the context of the larger program to identify trends or program wide areas of in need of improvement or education.
- Assesses the risk and stratify the study from a QA/regulatory compliance perspective based on clinical research experience and regulatory knowledge.
- Reviews medical records of study participants, determines the impact of non-compliance (e.g. violations of federal regulations, GCP and University policies) on study plans/processes, makes judgments and communicates findings to investigators. Exercises judgment in the assessment of the level of risk associated with findings in terms of the need for reporting out to other regulatory entities.
- Reports QA findings related to deviations, non-compliance based on very strict reporting regulations.
- Reviews reports/findings from audits with investigators and advises and monitors appropriate action plan.
- Conducts follow-up reviews for compliance with audit recommendations, responding to investigator rationale. Identifies trends in findings to be addressed in educational or corrective actions for specific group of researchers.
- Designs and conducts training programs, makes recommendations for quality improvement and assists in the creation and follow up of corrective action plans based on audit findings.
- Develops and delivers education and training programs to promote safety and compliance for the PI's and all study team members.
- Conducts continuous auditing activities identifying areas of high risk and creates activity reports for ongoing analysis from a medical standpoint. Interviews individuals with specialized knowledge related to an investigation. Identifies areas of concern or heightened medical risk to subjects, investigators, or the University.
- Integration of Data Safety and Monitoring Plans and QA findings with committees and educational plans.
Required Education and Experience
- Bachelor Degree in related field and five years of related experience or an equivalent combination of education and experience.
- GCP training required within 3 months of hire.
Required Skill/Ability 1:
Demonstrated ability to exercise good judgment for discretionary and confidential information and possess strong critical thinking skills and problem-solving abilities.
Required Skill/Ability 2:
Demonstrated deep knowledge and experience with ICH GCP guidelines.
Required Skill/Ability 3:
Demonstrated excellent record of time management and setting appropriate priorities while also being a self-starter with ability to work independently but collaboratively.
Required Skill/Ability 4:
Demonstrated ability to be detail oriented while still seeing the “big picture” within the context of a solution-oriented approach to issues
Required Skill/Ability 5:
Demonstrated knowledge of federal regulations governing human subject research and federal reporting requirements
Preferred Education, Experience and Skills:
Masters Degree in related field. Experience in auditing or monitoring of clinical trials.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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