Facilities Business Intelligence Analyst

California, United States
03 Dec 2020
End of advertisement period
03 Feb 2021
Contract Type
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Under general supervision, reporting to the Director of Maintenance Management, the Facilities Business Intelligence Analyst contributes to the success of the organization through business process mapping, process optimization, performance measurements, integration of best practices for operations and capital programs, financial analysis, and reporting of metrics.

Interacts with management, shop supervisors, project managers and leaders of every service and administrative unit in Facilities. The Facilities Business Intelligence Analyst will perform material management strategic sourcing support as needed by the department. The ideal candidate is expected to design and coordinate business intelligence reporting throughout the Facilities business units and support the optimization of the departments planning & scheduling functions. The candidate will coordinate communications and outreach efforts throughout the Facilities department and the campus community via the department website and institute marketing and communications channels.

Job Duties

  • Author of complex reports and dashboards
  • Consult with management and\or BI team to clarify program intent, identify problems, and determine the extent of programming and coding needed
  • Measure and report customer satisfaction; optimize customer service processes
  • Develop and track key performance indicators for the facilities maintenance program
  • Analyze maintenance operations financial data to help ensure resources are appropriately allocated and budgets are aligned with requirements
  • Support the asset management program through total-cost-of-ownership analysis
  • Support business process mapping and process improvement
  • Analyze alignment of facilities management practices with sustainable operations
  • Prepare and regularly update standard reports related to facilities operations & and maintenance, capital programs, and capital projects
  • Develop Business Intelligence metrics for Facilities service optimization
  • Prepare briefings and presentation materials
  • Responsible for submitting and following through with support tickets to fix bugs or problems with the application
  • Perform other duties as assigned

Basic Qualifications

  • BA/BS degree from an accredited college or university
  • 5 or more years of relevant business intelligence analyst experience
  • Proficient with Power Point, Outlook, Excel, Visio, and Data Warehouse/BI tool
  • Excellent verbal and written communication skills with the ability to articulate technical objectives and processes to myriad audiences

Preferred Qualifications

  • 3 or more years of experience with Business Intelligence/Data Warehouse tools and applications
  • Experience working with IWMS or CMMS scheduling systems
  • Experience with maintenance operations business practices
  • Experience with process design and implementation
  • Experience with procurement practices, strategic sourcing and value chain operations
  • Knowledge of AiM IWMS
  • Proficient with Pentaho

Required Documents

  • Resume