Department of Engineering

Grade 6: - £26,715 - £32,817
Fixed Term - Full Time
Contract Duration: 3 years
Contracted Hours per Week: 35
Closing Date: 31-Dec-2020, 7:59:00 AM

The Department and role purpose

Durham Energy Institute (DEI) within Durham University is focussed on coordinating interdisciplinary energy research across all departments. The DEI seeks to promote Durham’s research, developing engagement with partners both nationally and internationally, engaging with relevant stakeholders, supporting pathways to Impact and attracting funding for energy research.

Energy Systems research is coordinated in the Department of Engineering which is one of the very best UK Engineering Department with an outstanding reputation for excellence in teaching, research and employability of our students. We have a long history and tradition of Engineering. Engineering has been taught at Durham University since 1838 making it the first course of its kind in England. We have helped to shape the past and continue to shape the future.

The role will required to provide administrative support in the delivery of special projects including network events and communication activities. The post holder will be expected to develop relationships with relevant departments and stakeholders for projects to enable the efficient delivery and taking the lead on event organisation, communication and administration. The post holder will be required to work independently and within the team to support the delivery of project aims and activities.

Core responsibilities:

• Experienced service practitioner, planning and co-ordinating of projects and work streams with inter-related activities.
• Plan and organise own workload with or without involvement with project work streams.
• Specialist support with problem solving and query handling.
• Reactive and proactive service provision with others to deliver an excellent stakeholder experience.
• Relationship building, network participation internally and externally to build and update knowledge and skills.
• Engage with external peers and specialists to exchange knowledge and information.
• Supervises service users and stakeholders undertaking activities, events, project work and exhibitions.
• Interpret, curate, design and present artefacts, information, data, equipment and resources.
• Implement and monitor protocols, procedures, processes and regulations.
• Monitor and report incidents.
• Carry out more in-depth investigations, searches and research information and data to identify trends and patterns.
• Take responsibility for day-to-day decision making within own area of responsibility for operational aspects of service delivery, translating external requirements into practical application and advice.
• Implement and monitor recognised procedures to ensure compliance and meet University values of inclusion, diversity and participation.
• Contribute to business meetings, working groups and committees to help shape service delivery and stakeholder expectations.
• Accountable for managing/maintaining financial and budget records and reconciling consumable expenditure queries.
• Involved in the purchase and return of goods and services.
• Support the capture of business requirements from users and work with colleagues to translate these into recommendations for future service provision.

Role responsibilities:

• Manage and organise professional business and administrative service processes, activities, events and/or resources to deliver project events and communications.
• Develop, implement and enforce recognised procedures to ensure compliance, co-ordinate effort and contribute to team goals.
• Provide professional guidance and advice to staff and students with the operational running of budgets, processes, data and information recording and assessment data.
• Ensure projects, activities, budgets and documents comply with internal University and EPSRC requirements, external regulation, policy and procedures.
• Ensure accuracy by instituting recognised and routine checks, assessment criteria and techniques.
• Record data and information accurately, provide reports and distribute information to key stakeholders in the process or service.
• Use a range of digital media and tools to communicate with a diverse range of key stakeholders, both verbally and in written format who may need to access information across different geographic and time zones.
• Develop, plan and deliver internal and external events and activities for stakeholders as identified within project proposals.
• Establish, maintain and develop productive and ongoing relationships with stakeholders to influence perception of the University.
• Any other reasonable duties.

Specific role requirements

Some national and international travel may be required.

How to apply

We prefer to receive applications online.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/ which provides information on the collation, storing and use of data.

What to submit

• A CV;
• A covering letter which details your experience, strengths and potential in the requirements set out above

DBS Requirement: Not Applicable.