Director of Procurement Operations
Reporting to the university CPO, the Director of Procurement Operations is responsible for identifying high-impact opportunities to improve, promote, develop and implement and manage procurement processes, systems, and reporting capabilities. Help set future direction and lead efforts to optimize financial and operational excellence.
Responsible for the development and leadership of the Center of Excellence team, which support the Procurement activities at Yale. Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement procurement processes, operational planning, governance, systems, training programs, and reporting capabilities which optimize financial and operational excellence. Supports and maintains the tools and processes for the procurement systems, cost modeling, master data, spend analytics and savings reporting including overseeing the Analytics Manager. Maintains, updates and trains the community on all Procure-to-Pay policies, procedures and forms used to ensure the Yale community is compliant with federal and state regulations as well as ensure that the Procure-to-Pay policies support the Yale mission. Provides research and analytical support to Category and Sourcing groups. Maintains and updates University Preferred Supplier list Oversees the Procurement Contract Manager including the development of contract templates and contracting practices across Yale. Oversees the PCard Program Manager Works with Partners (Legal, Risk, OSP) and stakeholders to drive synergies and improve overall performance of the Procurement function Responsible for Procurement CoE, recruiting, development, and performance appraisal of staff. Ensures establishment of and compliance to University standards to support Procurement contract management, spend analytics and reporting, and procurement training and development. Serves as the central point of contact for procurement foundational support, or center of excellence, across all procurement professionals within the Procurement team and across Yale. Responsible for establishing and monitoring key supplier relationship management program.
Required Education and Experience
Requires Bachelor’s degree and a minimum of 8 years of related experience or equivalent combination of education and experience.
Required Skill/Ability 1:
Passion for innovation and improvement for organization systems and procedures. Strong leadership and influence skills that inspire trust, collaboration and operational excellence.
Required Skill/Ability 2:
Strong customer focus and willingness to champion changes in support of overall improvement of the Procurement function. Demonstrated awareness of operating trends and leading practices. Strategically-oriented, inquisitive and comfortable with ambiguity.
Required Skill/Ability 3:
Strong executive presence, demonstrated leadership and collaboration skills with ability to build effective relationships and influence peers and key stakeholders. Strong PM skills with ability to plan tasks, assign resources, manage progress, remove barriers, manage change, resolve conflict, build consensus, and motivate team across multiple projects concurrently.
Required Skill/Ability 4:
Proven strong leadership skills, including the ability to manage an organization effectively, both in terms of what they achieve and how they achieve it. Excellent verbal and written communication skills.
Required Skill/Ability 5:
Recognition inside and outside of Yale for depth and breadth of procurement knowledge.
Preferred Education, Experience and Skills:
5 years or more of managerial experience. Prior transformation work experience desired. Master’s degree desired.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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