Administrative Assistant, Space Exploration Initiative

5 days left

Massachusetts, United States
25 Nov 2020
End of advertisement period
25 Jan 2021
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT, SPACE EXPLORATION INITIATIVE (SEI)Media Lab, to provide administrative coordination and support.  Responsibilities include handling financial activities, e.g., reconciling expenses, reimbursements, purchasing, reporting, accounts payable, record maintenance, etc.; assisting with budget management, e.g., monitoring/tracking/communicating financial information and applying sponsored and direct funding expenses; establishing and maintaining effective office organization/administration; facilitating hiring/appointing and coordination of contractors/MITemps/UROPs/visiting students/visitors/guests; calendar management; drafting, preparing, proofreading, and copyediting documents; handling social media postings; webpage maintenance; assisting with quarterly newsletter drafting and layout; managing SEI digital/print templates and assets; coordinating travel, including itineraries, reimbursements, and reporting; greeting visitors and coordinating sponsor visits and research demos; triaging inquiries, facilitating communication with the director, and acting as locus of information; orienting new group members; and handling logistics for a variety of events. 

A full description is available at 

Job Requirements

REQUIRED:  high school diploma; three years’ administrative assistant experience; attention to detail and accuracy; strong organizational and verbal and written communications skills; discretion, diplomacy, and good judgment; proficiency with Macintosh computers, Microsoft Office, and Google Workspace; and familiarity with Adobe Creative Suite and InDesign templates, Hootsuite, Twitter and Instagram posting, and managing a YouTube channel, Mailchimp, and Splash.  Must be able to learn quickly and proactively recognize patterns; handle multiple tasks concurrently in a startup-like environment with competing priorities and critical time demands; and work independently and as part of a creative, diverse group.  

PREFERRED bachelor’s degree; experience working for a senior manager; interest in space exploration and futuristic tech; familiarity with website maintenance; professional experience with social media; and experience with MIT and Media Lab business applications, e.g., Google Apps, SAPgui, Concur, Buy2Pay, Tableau. Job #19116-5

This is a temporary position through August 31, 2021, with the possibility of an extension.

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