Staff Assistant C

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Under limited supervision, provide high level administrative support to the Director of the Pennsylvania Muscle Institute and the affiliated PMI faculty on a broad range of institutional and educational duties. This position also serves as the Network Administrative Coordinator for the Leducq Transatlantic Network of Excellence Grant.

Job Description

Under limited supervision, provide high level administrative support to the Director of the Pennsylvania Muscle Institute and the affiliated PMI faculty on a broad range of institutional and educational duties. This position also serves as the Network Administrative Coordinator for the Leducq Transatlantic Network of Excellence Grant.

• Coordinate PMI seminar series; develop itineraries and plan travel arrangements.
• Prepare and update content for PMI website and newsletters.
• Coordinate and schedule PMI journal clubs and laboratory research meetings.
• Manage the logistics of PMI symposia, mini-symposia and other research meetings.
• Represent PMI and the Director to University, School of Medicine, Institute, and other external offices.
• Organize grant materials and coordinate the grant submissions with PI’s and other departments.
• Place orders for laboratory and administrative supplies; process travel reimbursements.
• Serve as network administrative contact for the Leducq Transatlantic Network.
• Coordinate regional meetings.
• Plan and execute all aspects of the international meeting.
• Collect and compile quarterly invoices for submission to Leducq Foundation.
• Assist Department of Physiology activities, as needed.

Qualifications

Bachelor’s degree and 3 to 5 years of increasingly responsible administrative experience or an equivalent combination of education and experience is required. This position requires excellent organizational and interpersonal skills, and the ability to thrive in an environment with competing deadlines and priorities. Strong oral and written communication skills, advanced level PC skills including all facets of Microsoft Office, and the ability to effectively utilize online resources are required. Knowledge of Concur and BEN Financials is highly desirable.

This position is contingent upon funding.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table; Occasional lifting 25 lb. or less

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.