Clinical Trials Finance Manager

Expiring today

California, United States
23 Nov 2020
End of advertisement period
23 Jan 2021
Contract Type
Full Time

The Departments of Neurology and Neurosurgery are seeking applicants for the position of Clinical Trials Financial Manager.  Neurology has been a center of excellence for more than four decades and includes over 140 faculty members with primary academic appointments in the department at our four outstanding teaching hospitals and health care systems.  Neurosurgery is comprised of 60 neurosurgeons and research faculty, and is consistently ranked among the best centers in the nation for neurosurgery.

We are actively seeking a highly motivated Clinical Trials Finance Manager to join the Finance Team to oversee the financial management of the growing numbers of Clinical Trials/Research.  She/He will manage post award activities on industry trials and clinical research and perform complex finance functions and activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems.  The candidate will have the ability to multi-task and be extremely detailed oriented, self-motivated and team oriented.  He/she must also have excellent communication skills that allow high level interactions with a diverse academic and medical community.

Duties include:

  • Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
  • Oversees the management of over 40 Clinical Trials.  Work with faculty and clinical coordinators to ensure profitability of trials and residual balances throughout the life of the study to not exceed 25% of receipts upon closeout.  Create a model to better track & forecast coordinators actual effort on the numerous clinical trials/research, develop budgets and monitor the portfolio of studies and make projections about future needs.
  • Use CRISP efficiently and effectively to setup trials, enter fee schedules, subject visits and submit invoice requests to SRM for industry sponsored clinical trials.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and to develop ad hoc reports for revenues, expenses, fund balances, accounts receivables, labor schedules, (and other metrics) to present real-time financial data.
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports. Understand, interpret, apply, and advise on governmental and industry regulations as well as University policies and procedures to Principal Investigators (PIs), clinical trials coordinators, administrators, related support staff, and third parties.  
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.  Serve as liaison and active partner between principal investigators, Office of Sponsored Research, RMG, clinical trials coordinators and other departments.
  • Engage in continuous critical analysis of existing systems such as CRISP and OBI Ad Hoc reports; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
  • Lead and support unit and organization strategy and change management initiatives by participating in department or school wide LEAN/process improvement initiatives dedicated to streamlining and improving processes in clinical trials management.
  • Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.  Lead effort analyzing the effectiveness of the Oncore tool which is the enterprise-wide clinical research management system and make recommendations to management team. The Oncore effort tracking console allows an understanding actual effort required for studies of different types, and activities associated with various stages and areas of study conduct.
  • Supervise, train, coach, and review the work of one Clinical Trials Analyst. Contribute primarily through applying individual expertise.

* - Other duties may also be assigned


Bachelor’s degree and six years of relevant experience or combination of education and relevant experience.


  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Advance proficiency in CRISP and knowledge of OnCore System
  • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
  • Knowledge of GAAP.
  • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong project management skills and ability to contribute to or lead part of a multi-functional team.


  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Routine extended working hours during peak cycles; travel to school/unit sites across university.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Job Code: 4453
  • Employee Status: Regular
  • Grade: J
  • Department URL:
  • Requisition ID: 87741

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