Recruiting Coordinator, Human Resources

California, United States
16 Nov 2020
End of advertisement period
16 Jan 2021
Contract Type
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Caltech Human Resources is looking for a Recruiting Coordinator to join our in -house recruiting team. The Recruiting Coordinator (RC) is responsible for supporting the overall staff recruitment function at Caltech. In this role the RC will interact with recruiters, hiring managers, and both internal and external applicants. This individual will play a critical role in delivering an exceptional candidate experience as well as a liaison with campus hiring teams. The Recruiting Coordinator will contribute to the overall success of the recruiting group by providing a high level of customer service and quality throughout the recruiting process.

Job Duties

  • Partner with recruiters to support the interview process by scheduling candidate interviews, checking professional references and assisting with background investigations
  • Support the onboarding process by preparing offer letters, coordinating employee onboarding, and conducting new hire check-ins
  • Administer employment-related documentation to new hires (e.g., I-9s, initiation of background investigations)
  • Work closely with hiring managers in all aspects of the applicant tracking system (Taleo) and interview process; manage applicant inquiries
  • Prepare and review job requisitions; submit edits within applicant tracking system
  • Schedule and coordinate candidate travel related to on-campus interviews
  • Schedule local and out-of-state pre-employment physicals
  • Manage invoices for candidate physical’s and relocations
  • Manage job postings with external vendors
  • Coordinate team participation in various career fairs and networking events, including identification, scheduling, and follow-up
  • Assist in Recruiting’s social media platforms; identify social media content for weekly review
  • Create visual presentations using PowerPoint or presentation software as needed
  • Partner with Senior Recruiting Coordinator to create efficiencies in new hire process
  • Maintain a high level of confidentiality at all times
  • Other duties as assigned

Basic Qualifications

  • Bachelor’s degree required
  • Two years of recruiting or human resources coordination experience
  • Demonstrated experience supporting administrative activities such as complex scheduling including the use of video platforms such as Zoom or similar programs
  • One year of experience with an applicant tracking systems or an HRIS
  • Exceptional customer service focus and attention to detail
  • Comfort with multitasking and managing multiple priorities at once
  • Excellent communication skills
  • Experience in Microsoft Office Programs

Preferred Qualifications

  • Experience with Oracle and Taleo
  • Bilingual in Spanish
  • Previous Caltech experience

Required Documents

  • Resume

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