Administrative Assistant

Location
Massachusetts, United States
Posted
10 Nov 2020
End of advertisement period
10 Jan 2021
Ref
19080
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANTMIT Libraries, to provide high-level administrative support for two senior-level leaders--the deputy director and associate director for research and learning. Will work within a collaborative team environment, in partnership with the administrative assistants’ team that supports a myriad of administrative projects/initiatives.  Responsibilities include handling calendaring, travel arrangements, and other administrative tasks; maintaining files, websites, emails, and other records; coordinating logistics for a variety of events; receiving visitors and vendors to the director’s office suite; supporting local facilities operations, e.g., tracking issues, coordinating equipment, space, etc.; procurement and financial support, e.g., generating reports, purchasing/managing supplies, reimbursements, etc.; supporting other administrative team members; onboarding/training staff; and performing a variety of other duties.

Job Requirements

REQUIRED:  high school diploma or its equivalent; three years’ administrative/office/related experience; advanced-level computer proficiency with Windows and Word, Excel, PowerPoint, and Outlook software and comfort learning additional programs/systems; excellent administrative, organizational, and written and oral communication skills; attention to detail; initiative and ability to anticipate needs; commitment to supporting/advancing the Libraries’ equity, diversity, inclusion, and social justice effort; and diplomacy and ability to work effectively with a diverse group of people. Must be able to multitask and manage competing priorities in virtual and on-campus environments and bring tasks/projects to full completion, analyze and solve problems, work with minimal supervision and despite frequent interruptions, and exercise independent judgment and discretion in a dynamic environment.  

PREFERRED: work experience in an academic environment or research library; MIT experience; exposure to project management techniques/tools; and experience with Atlas, Concur, SAP, CMSs, wiki management, Visio, Adobe Creative Suite, and Asana (or other task management system). Job #19080-5

The work will include both on-site and work from home tasks at a proportion that may vary as circumstances require.

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