Wedding Coordinator

Location
California, United States
Posted
08 Nov 2020
End of advertisement period
08 Jan 2021
Ref
87645
Contract Type
Permanent
Hours
Part Time

JOB PURPOSE:

The Office for Religious & Spiritual Life (ORSL) is seeking a half-time (50% FTE) wedding coordinator who will oversee all aspects of the wedding program, exercising understanding, astuteness, knowledge and sensitivity to all who wish to be married (religious, no faith, cultural, of all ethnicities, LGBTQ), from the initial inquiry of the couple to the wedding day.  The position will organize, manage and oversee all aspects of the year-round wedding program (including wedding rehearsals, wedding ceremonies, vow renewals, etc.) for eligible Stanford-affiliated couples being married in Stanford Memorial Church, consulting, interacting and corresponding with couples, vendors, the Dean for Religious & Spiritual Life, associate deans, other clergy, musicians, pre-marital counselors, and a range of university stakeholders in accordance with ORSL guidelines and university policies.   

The wedding coordinator will also facilitate all memorial services and, as part of a diverse ORSL team, may be asked to provide support for other events. The wedding coordinator must have a clear understanding and commitment to the mission and purpose of the Office for Religious & Spiritual Life, which is to show care and compassion in not only what we do but how we do our work for the Stanford community.   

CORE DUTIES*:

  • Serve as the primary coordinator for all weddings and memorial services at Stanford Memorial Church. This includes working with families to reserve dates, manage logistics, process payments, and coordinate all aspects of the process from inquiry to ceremony.
  • Serve as project leader on smaller scale events (i.e. the Wedding Couple Orientation Meetings and annual Clergy/Counselor Luncheon), coordinating the planning, implementation, and management all aspects of such events.
  • Consult with stakeholders to determine objectives and requirements.
  • Inspect event facilities to ensure they conform to the event needs, including maintenance, janitorial and fire safety issues. 
  • Manage accounting operations relating to collection and reconciliation of fees (credit card, check), including accounting procedures and reports, final monetary summaries, and/or account transfers.
  • Serve as a member of the overall Office for Religious & Spiritual Life staff, attending and participating in regular staff meetings, and contributing to a range of other Office for Religious & Spiritual Life events      
  • Utilize and/or maintain complex databases, such as Filemaker Pro.
  • May use specialized event planning software.

*  Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated success in planning and executing events.
  • Ability to work both independently and as part of a team.
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Demonstrated creativity, problem-solving skills, initiative, good judgment, and decision-making skills.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness, with understanding, sensitivity and, at times, adaptability to diverse requests and needs.  
  • Particular sensitivity is needed in dealing with ceremonies that reflect and incorporate a wide range of cultural, ethnic and religious components.
  • Excellent interpersonal, communication (written and verbal), time management, and customer service skills.
  • Must be well organized and detailed oriented.
  • Understanding of the purpose, mission and ethos of the Office for Religious Spiritual Life, which oversees the religious and spiritual life of the university.
  • Knowledge of Microsoft Office suite (Word, Excel, Powerpoint), G-Suite (Google Docs, Sheets, etc), electronic database software (such as FileMaker Pro or Access), e-mail
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Desired Qualifications:

  • Experience using Stanford administrative systems

Certifications and Licenses:

  • Valid Non-Commercial Class California Driver’s License.  

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night. 

*  Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. 

WORKING CONDITIONS:

May require some travel and working evenings, weekends, and occasionally during Stanford’s December Winter Close period.

Why Stanford is for you: 

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide excellent retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, swim in our Olympic-sized pool, or choose from hundreds of health and fitness classes at our world-class exercise facilities. We also provide highly competitive health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails and museums.
  • Enviable resources. Enjoy free commute programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information

  • Schedule: Part-time
  • Job Code: 4168
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 87645

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