Working at MIT offers opportunities, an environment, a culture and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future then take a look at this opportunity.
PROGRAM ASSISTANT, Center for Transportation and Logistics (CTL)-Global Supply Chain and Logistics Excellence (SCALE) Centers-Supply Chain Management Program (SCM), to support key functions related to admissions, recruiting, student services, event planning, and office operations for SCM residential and blended master’s programs. Will communicate with a range of applicants and stakeholders, navigate the application system, and deliver webinar content; support the onboarding process, manage student records, and organize student-related events/activities; work with SCM leadership to implement ideas and coordinate events; and identify and develop innovative solutions to streamline/enhance office operations. Responsibilities include addressing application inquiries, communicating admissions policies/application procedures, and troubleshooting application issues; maintaining admissions calendar; designing presentations--from established content--for communicating with incoming students and prospective applicants; contributing to recruitment/outreach webinar presentations; maintaining admissions and student-related databases; scheduling candidate interviews; providing reports on admissions statistics/trends; planning and coordinating prospective student visits; coordinating programming intended to support students; composing and editing presentations/documents/materials in support of faculty and staff; collecting final capstone/thesis documents; making updates to the program website; attending meetings, taking minutes, and reporting on action items; managing files/records; planning/coordinating high-profile events, i.e., registration, communication, catering, budgets, event-day logistics, material preparation, etc.; maintaining office and other supplies; designing and ordering promotional items; managing mass mailings; calendar management; tracking office-related expenses; and a variety of other duties.
REQUIRED: high school diploma or its equivalent; at least three years’ administrative/office/related experience; excellent organizational, interpersonal, problem-solving, and communication skills; initiative; flexibility; proficiency with Microsoft Office and comfort with PCs and Macs; ability to prioritize multiple tasks simultaneously; discretion and judgment with confidential information; attention to detail; and ability to work independently, as part of a team, and with others at all levels. Job #19050-5
Occasional night and weekends work and domestic or international travel may be required.