Program Assistant

Location
Massachusetts, United States
Posted
02 Nov 2020
End of advertisement period
02 Jan 2021
Ref
19050
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future then take a look at this opportunity.

PROGRAM ASSISTANT, Center for Transportation and Logistics (CTL)-Global Supply Chain and Logistics Excellence (SCALE) Centers-Supply Chain Management Program (SCM), to support key functions related to admissions, recruiting, student services, event planning, and office operations for SCM residential and blended master’s programs. Will communicate with a range of applicants and stakeholders, navigate the application system, and deliver webinar content; support the onboarding process, manage student records, and organize student-related events/activities; work with SCM leadership to implement ideas and coordinate events; and identify and develop innovative solutions to streamline/enhance office operations.  Responsibilities include addressing application inquiries, communicating admissions policies/application procedures, and troubleshooting application issues; maintaining admissions calendar; designing presentations--from established content--for communicating with incoming students and prospective applicants; contributing to recruitment/outreach webinar presentations; maintaining admissions and student-related databases; scheduling candidate interviews; providing reports on admissions statistics/trends; planning and coordinating prospective student visits; coordinating programming intended to support students; composing and editing presentations/documents/materials in support of faculty and staff; collecting final capstone/thesis documents; making updates to the program website; attending meetings, taking minutes, and reporting on action items; managing files/records; planning/coordinating high-profile events, i.e., registration, communication, catering, budgets, event-day logistics, material preparation, etc.; maintaining office and other supplies; designing and ordering promotional items; managing mass mailings; calendar management; tracking office-related expenses; and a variety of other duties. 

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years’ administrative/office/related experience; excellent organizational, interpersonal, problem-solving, and communication skills; initiative; flexibility; proficiency with Microsoft Office and comfort with PCs and Macs; ability to prioritize multiple tasks simultaneously; discretion and judgment with confidential information; attention to detail; and ability to work independently, as part of a team, and with others at all levels.   Job #19050-5

Occasional night and weekends work and domestic or international travel may be required. 

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