Research Administrator

Location
California, United States
Posted
29 Oct 2020
End of advertisement period
28 Dec 2020
Ref
87602
Contract Type
Permanent
Hours
Full Time

The Stanford Maternal & Child Health Research Institute (MCHRI) seeks a Research Administrator to join the Institute as an integral member of the administrative team. The Research Administrator (RA2) will work under minimal supervision to manage the pre and/or post award activities on grants, contracts, program projects, and, both routine and complex.

Duties include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.  
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance or other business related field desired.
  • Cardinal Curriculum 1 & 2 Certified desired.
  • Substantial budgeting knowledge, including capability to communicate policies & clarify budget questions desired.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

  • Cardinal Curriculum I and II must be completed within first 90 days of employment to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional Information

  • Schedule: Full-time
  • Job Code: 4482
  • Employee Status: Regular
  • Grade: G
  • Department URL: http://pediatrics.stanford.edu/
  • Requisition ID: 87602

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