Clinical Site Manager, PA Program
This position reports to the Associate Director of Administration and works under the direction of the Director of Clinical Education. This position manages the administrative component of the clinical section, which includes all phases of the clinical curriculum. Management of this program includes: ensuring the on-time delivery of the clinical curriculum, administration and coordination of the PA student clinical sites, outreach as it pertains to clerkship, elective, and international assignments, supervision of student programming activities throughout the clinical year, and development and implementation of long-term sustainability plans. This position collaborates closely with the Director of Clinical Education to support the PA Program mission and goals and accreditation standards. The position collects, analyzes, and reports student performance and program data.
- Manages the logistics and maintenance of site placements including international sites with faculty for physician associate student clinical experiences.
- Independently identifies and collaboratively partner with clerkship and hospital managers, new regional health care providers, alumni and other interested parties to increase the clinical placement site base and maintain the quality of existing clinical sites.
- Maintains and updates clinical site lists with various hospitals nationally and internationally.
- Ensures appropriate and regular evaluation of clinical sites for faculty to verify ongoing quality and equivalence among clinical experiences for PA students. Monitors trends in preceptor/site strengths and concerns across all specialties. Identify ways to enhance student clinical experiences.
- Provides consultation to faculty and administrator on selection of sites and contractual implications. Keeps an up to date database and communicates information about clinical agency needs and any specific contractual requirements to faculty and staff to foster productive and ongoing clinical placement relationships.
- Plans and manages student programming activities as it relates to the clinical year that includes, Call Back, Pre-graduation, and Commencement.
- Manages the international clinical rotation selection process that includes preparation of submission guidelines, directs international rotation committee members, provide student rankings to committee members, facilitate committee vote meeting, and communicate international site match results.
- Evaluates and determines international travel costs for clinical rotations on an annual basis. Creates healthcare cost comparisons and partners with Passport Health to ensure consistency amongst student fees.
- Conducts first level program reviews of all new incoming clinical contracts sent by clinical entities; Works closely with the program Clinical Director and the Office of General Counsel to coordinate the legal review of the documents and maintain good communication with the clinical agency as the contract is negotiated. Participates in contract negotiations and finalization. Ensures that final contracts are received and renewed prior to expiration date to maintain compliance.
- Works closely with the Associate Director of Administration and Business Office as required to ensure all financial and risk management implications are identified, reviewed and addressed.
- Participates with faculty on regional clinical site visits.
- Monitor student compliance with processes and documents required by the Program and clinical clerkship site and provide assistance in keeping the clinical education program in line with ARC-PA guidelines.
- May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree in a related field and two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Ability to work both independently and collaboratively. Function effectively as part of a team and use good judgment in making independent decisions. Demonstrate building consensus about goals, tasks, and deliverables within and across teams. Ability to identify obstacles and address problems cooperatively, professionally, and with respect for others.
Required Skill/Ability 2:
Ability to develop and learn advanced skills in areas of responsibility. Demonstrated skills to oversee complex processes and schedules. Proven high level of accuracy and attention to detail. Ability to manage multiple projects and effectively meet deadlines with minimal supervision.
Required Skill/Ability 3:
Demonstrate excellent communication skills. Ability to convey information necessary to carry out tasks, write and present clearly and professionally, and edit and proofread with an exacting attention to detail, grammar and formatting.
Required Skill/Ability 4:
Advanced knowledge of Excel and experience with working with several different software platforms at once. Aptitude for learning program-specific platforms and programs. Ability to operate and deliver in a high-paced, high demand environment. Demonstrate professionalism and maintain confidentiality.
Preferred Education, Experience and Skills:
Working knowledge of Yale policies, experience with Exxat, ExamSoft, Workday and BlueDogs. Experience within a student services and/or medical education setting strongly preferred.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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