Planning and Control Officer
Department PPPL Business Operations
Category Financial Services and Procurement
Full-Time / Part-Time Full-Time
The Planning & Control Officer (P&CO) reports directly to Head, P&C Division under the Business Operations Department at PPPL and is assigned to Research and/or Indirect Departments as necessary. The P&CO exercises authority delegated by and under the direction of the Department(s) they represent to address critical issues, develop new concepts, and executes overall objectives and policy matters in support of their respective department missions. The P&CO applies extensive and diversified knowledge of Cost Accounting Standards (CAS) and practices, Project Control Management principles and practices relevant to budgets, administration, and management to support laboratory programs and projects in meeting technical, cost and schedule objectives.
The P&C Officer is a self-starter who partners with Division Heads in Business Operations, and other SME’s at the Laboratory and works to ensure that they have developed and continue to maintain a thorough knowledge of compliance with financial, costing, and procedural requirements at PPPL and ensure that these requirements are met at the program level through department policies and procedures. The P&CO identifies financial, compliance related, or other problems/issues within the Department(s) they are assigned to that impact a project or Department’s ability to meet goals and/or milestones and brings these issues to the attention of the respective Department head and also Lab Management, and works within these teams to develop recommendations for remediation
Working under the direct supervision of PPPL Department Head(s) to establish a clear methodology for gathering budgetary estimates for submission, to develop reports that give consistent and valuable information to the Department Head and others for planning and costing purposes to support the respective Departments that have been assigned to the P&C Officer:
- Prepare cost and detailed analyses, including subjective conclusions and recommendations, for department management showing cost and schedule trends, variances, and milestone status. Perform financial analyses of various tasks and participate in Laboratory budget exercises that monitor the status and provide valuable input to Laboratory management for timely decision making. (40%)
- Maintain current knowledge of institutional compliance requirements (financial and administrative) by understanding all the applicable DOE Orders and Regulations that flow-down to the programs and projects. Ensure that the compliance requirements are met at the program level through oversight and review of department policies and procedures. (20%) (RFBAs, SOWs, visitor agreements, preproposal/proposal writing activities ...)
- Perform and coordinate administrative tasks that support the activities of the Department(s).. Develop and implement new policies and practices within the Department to provide a continuous improvement environment. Prepare and review PCard and purchase requisitions and other financial documents to ensure reasonableness, allocability, and allowability of expenses to program and project objectives and approve within designated signature authority. (10%)
- Serve as SME on all travel within the Department by acting as the central point of contact. Review travel requests and expense reports sent through Concur for reasonableness, allocability to the accounts charged, and compliance with PPPL’s travel policy. Understand the rules relating to conferences and workshops and be able to recommend if action should be taken based on PPPL policy, approval forms, conference management documentation, and travel vouchers to verify that Laboratory policies and procedures are followed and approve within delegated signature authority. (10%)
- Provide information for, and coordinate preparation of, various periodic program and project and Laboratory reviews (B&HRC, Estimates at Completion, ad-hoc requests from the CFO, Budget office, etc.) for Department/project managers. (10%)
- Provide information and coordinate preparation of annual Field Work Proposals (FWP) for Department workscope. (10%)
Bachelor of Arts/Sciences Degree or equivalent, (Major in Accounting, Finance, Business, Math or Engineering); advanced degree a plus.
- Previous experience in business/finance is preferred,
- Must be able to interact with staff and external stakeholders at all levels in a complex, often high-pressure environment, remaining diplomatic, proactive, resourceful and efficient.
- Proficient in Microsoft Word, Excel, and Powerpoint; Google Mail; Google Docs
- A wide degree of creativity and latitude is expected
- Knowledge with cost accounting practices and standards relative to work performed under government funded contracts.
- Knowledge of project management principles and techniques
- Ability to communicate effectively both verbally and in writing.
- Strong interpersonal skills necessary to influence initiatives and outcomes.
- Strong analytical skill.
Knowledge, Skills and Abilities:
Thorough working knowledge of MS Office, Excel, Word, Powerpoint
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.