University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager, Administration and Finance

Job Profile Title

Manager, Administration and Finance

Job Description Summary

The Manager of Administration and Finance will oversee the McNeil Regional Business Office (RBO). The Manager of Administration and Finance position in the School of Arts and Sciences RBO model has primary responsibility for budget development and financial management (including financial reporting), ensuring timely, efficient and accurate financial operations (payroll, purchasing and reimbursements), general supervision and support of the sponsored research financial staff, and providing superior customer service to our clients.

Job Description

S/he reports directly to the Director of Fiscal Operations, and will assist her in managing the annual budget process, and in analyzing monthly reports to project year-end balances and understand variances.  S/he will manage staff of direct reports whose responsibilities include sponsored research financial management and the processing and recording of financial transactions.  S/he will work closely with departmental administration(s) to ensure that available resources are being utilized wisely and in accordance with University and School policy.

S/he will oversee the daily and cyclical operations of the RBO and manage staff to meet the requirements and deadlines of Penn’s financial cycles.  The Manager of Administration and Finance will ensure all financial processes and procedures meet federal, state and local regulations, Penn’s policies and best practices.  S/he will be responsible for instituting financial controls and ensuring quality assurance.  S/he will implement standardized processes and reports to meet the requirements of the School of Arts and Sciences and the University.

Qualifications:

Qualifications for the Manager of Administration and Finance include a strong sense of accountability and stewardship for University resources; demonstrated ability to communicate effectively with faculty and administration to achieve division goals; expertise in implementing sound financial policies and practices with diverse clients; ability to manage, mentor and motivate staff; be comfortable in an environment with competing priorities; expertise in finance and accounting policies and regulations; and expertise and extensive experience in financial reporting and analysis.  The successful candidate will have excellent critical thinking and analytical skills and professional-level written and verbal communication skills. This candidate must be able to apply solid organizational and time management skills to a deadline driven, multiple priority work environment.

• BA or BS degree and 5-7 years of experience in finance and/or accounting, preferably in a University setting or equivalent combination of education and experience
• 3-5 years of experience in hiring, managing, evaluating and mentoring staff
• Experience working with a diverse client base
• Proficiency with Microsoft Excel and Adobe applications required
• Familiarity with Oracle-based financial applications and Workday preferred

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$59,703.00 - $113,435.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.