Faculty Affairs Administrator 1

Location
California, United States
Posted
26 Oct 2020
End of advertisement period
26 Dec 2020
Ref
87475
Contract Type
Permanent
Hours
Full Time

The Department of Psychiatry and Behavioral Sciences at the Stanford University School of Medicine is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty. This individual will work as part of an integrated team of faculty affairs administrators and serve as a contact to departmental faculty on academic and faculty affairs policies and processes.

Duties will include:

Directly support the assembly, submission and approval of Professoriate long forms
Provide back-up coverage for the assembly, submission and approval of Clinician Educator, Affiliate, and Adjunct appointment, reappointment, and promotion files
Support search recruitment activities and search record retention
Support monitor and tracking compliance with SHC credentialing matters and Practice Policy Exemptions
Provide back-up coverage to the team on requests for faculty leaves and compliance with annual faculty counseling and annual activity reporting requirements
Provide support for the special projects and initiatives as related to faculty affairs, as requested by the Chairman or other department leaders

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Previous experience working in faculty or academic affairs at Stanford or another academic institution
  • Strong organizational and written skills

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Effective communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Experience with complex schedules and planning.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional extended hours.

Additional Information

  • Schedule: Full-time
  • Job Code: 4171
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 87475
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