Assistant Clinical Research Coordinator

California, United States
21 Oct 2020
End of advertisement period
21 Dec 2020
Contract Type
Full Time

Stanford University is seeking an Assistant Clinical Research Coordinator to perform administrative support duties related to the collection of clinical data and/or the coordination of clinical studies. Work under supervision of the principal investigator and/or study coordinator/supervisor.

The position is located at the Stanford University and Palo Alto Veterans Administration Health Care System Research Service. The PIs research programs at Stanford and the VA strongly committed to supporting high quality, research across the entire spectrum, from basic research to clinical applications of new knowledge. The position is in the BRASS and BRAVE laboratories that focus on: 1) determining the neurocognitive and neurobiological consequences of cigarette smoking in individuals with alcohol use disorders and non-clinical populations; 2) application of novel non-invasive neurostimulation techniques to treat alcohol and substance use disorders; 3) identification of the biopsychosocial factors associated with relapse in alcohol and substance use disorders. This position constitutes a variety of duties to support the operation of multiple ongoing clinical research projects.

Duties include:

  • Independently conduct an extensive and fast-paced magnetic resonance (MR) scan protocol on a 3T GE MR scanner at Stanford CNI.
  • Fully process magnetic resonance scan data including structural, single voxel spectroscopy, diffusion tensor imaging, resting and task-based fMRI data from multiple projects. Use FreeSurfer, CONN toolbox, FSL, AFNI and other neuroimaging processing tools.
  • Enter neuroimaging information into REDCap.
  • Provide informed consent.
  • Collect and manage biological samples, including saliva and urine.
  • Develop and manage systems to organize, collect, report, and monitor data collection. Extract, analyze, and interpret data, as directed by Principal Investigators using SPSS and R.
  • Serve as primary point of contact with treatment teams, administrative bodies, and Stanford MRI staff.
  • Assist ACRC with scheduling, transportation and payment of research participants.
  • Assist other ACRC with maintenance of a Good Clinical Practices Binder for studies and coordinate IRB-related submissions, documentation and yearly audits.
  • Ensure proper storage of essential study documentation including personal health information per institutional and regulatory requirements, including study audits.
  • Collaborate with principal investigators and study sponsors, monitor and report any adverse events, and resolve study queries.
  • Lead lab team meetings and prepare/approve minutes and serve as main administrative point of contact for studies.
  • Provide leadership in determining, recommending, and implementing improvements to policies/processes; define best practices.
  • Order and maintain equipment and supplies as needed
  • Will require work hour flexibility based on research requirements and business needs, such as working weekends, evenings or holidays.
  • Position requires reliable means of transportation between Stanford, VA Palo Alto, and VA Menlo Park.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

*-The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


  • One year full-time equivalent human clinical research experience.
  • Past experience conducting human magnetic resonance scans.
  • Past experience with magnetic resonance data processing (e.g., FreeSurfer, TBSS, functional connectivity, fiber tracking, spectroscopy analyses with LC Model).
  • Excellent communication and interpersonal skills and independent problem-solving ability.
  • Strong organizational skills and attention to detail.
  • Ability to set independently priorities, coordinate with multiple team members, work in a fast-paced environment, and exercise sound judgement in setting priorities.


  • Two year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


  • General knowledge of medical terminology.


  • Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job


  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
  • May require extended or unusual work hours based on research requirements and business needs.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 4921
Employee Status: Regular
Grade: E
Requisition ID: 86514

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