Financial Administrative Coordinator

Pennsylvania, United States
15 Oct 2020
End of advertisement period
15 Dec 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases.

The laboratory of Dr. Jim Wilson, at GTP of the University of Pennsylvania, has been a leader in the development of innovative vector technology for close to three decades. We have emerged as the “go-to” organization for public and private partners, who want to participate in the gene therapy space. Currently, we are positioned to lead another round of vector innovation and establish pre-clinical and clinical proof-of-concept in therapeutic applications of in-vivo genome editing

Continuation of all GTP positions is contingent upon funding.

Job Description

Reporting to the Director of Fiscal Operations, this position will provide assistance and back up support for all financial and administrative activities including purchasing, grants, contracts, SRA and Orphan Disease management support, service center billing and collections, and general office administration for the Gene Therapy Program (GTP) Finance Divison.

Duties include, but are not limited to: review and enter purchase orders; process daily deposits; process and reconcile C- Form payments; PO encumbrance
reconciliation; process journals for cost and other transfers; maintain established purchasing filing system and purchase order request form; assist with the review of sponsored program activity for compliance with sponsor and university policies and procedures; process incoming and outgoing documents; daily hand carry of
documents to various University and PSOM offices; maintain office equipment: telephones, printers, fax and copier; coordinate repairs and service calls with vendors as needed; maintain and replenish departmental inventory of office supplies.

GTP is a dynamic, fast-paced, ever-changing work environment. Selected candidate must be able to reprioritize work assignments as needed. Responsibilities are not limited only to those listed in this job description.


  • A High School Diploma or GED and 5 years of experience or equivalent combination of education and experience is required.
  • Previous experience in academic setting, knowledge of basic accounting practices, and research grants experience preferred.
  • Must be detail oriented, organized, and comfortable with basic math.
  • Familiarity with Excel and the Microsoft Office Suite preferred.
  • The ideal candidate will be a self-starter and quick learner, a strong team player able to work in a dynamic environment.
  • Knowledge of Business Objects and BEN Financials a plus.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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