Lead Study Coordinator

California, United States
11 Oct 2020
End of advertisement period
11 Dec 2020
Contract Type
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Ismagilov Lab at Caltech is hiring a full-time (remote) Study Coordinator for a 3-month term position (with possibility for extension to 6 months). Reporting directly to Professor Rustem Ismagilov at Caltech, the successful candidate will recruit and enroll participants in Los Angeles County for a community-based COVID-19 study in collaboration with the Pasadena Public Health Department (PPHD). The aim of the study is to understand household transmission of COVID-19 by studying how quickly a person’s SARS-CoV-2 viral load goes from detectable to infectious. This study will help inform the design of more effective surveillance-testing strategies.

More details about the Ismagilov Lab group and their research can be found at http://ismagilovlab.che.caltech.edu/.  

Job Duties

  • Independently develop and implement new recruitment approaches (and/or adapt approaches from other studies) to improve recruitment numbers and participant retention throughout the study
  • Independently initiate and maintain collaborations with clinics, community centers, and COVID-19 testing sites to promote study recruitment across Los Angeles County
  • Communicate the eligibility criteria to subjects, identify subjects who meet the criteria for the study, and perform informed consent to enroll in the participant’s preferred language (Spanish or English)
  • Act as point of contact for participants throughout study duration (~2 weeks per participant) in the participant’s preferred language (Spanish or English)
  • Translation of all study materials (Informed Consent, questionnaires, recruitment materials, informational sheets, etc.) into Spanish
  • Maintain records (including personal identifying information) on a confidential Caltech-operated server
  • Maintain confidentiality and protection of participants
  • Communicate with the Caltech study team regularly by phone and email
  • Document and immediate report any adverse events or unexpected problems during the study
  • Communicate Covid-19 presumptive positive results to participants in accordance with the approved IRB protocol, explain COVID-19 isolation practices, and direct participants to their local Public Health Department to acquire appropriate resources
  • Participate in regular meetings with the Caltech research team
  • Conduct training with Study Coordinators
  • Coordinate shipping of materials to participants and shipment and/or courier of materials from participants' residences to Caltech
  • Responsible for timely disbursement of compensation gift cards to participants at the completion of their enrollment period
  • Serve as the primary point of contact for Study Participants; be available and prepared to take calls during normal working hours, in the evenings, and on weekends as scheduled.

Basic Qualifications

  • Master’s degree in Public Health or similar with an educational emphasis in a life science, psychology, public health, or a related field
  • Prior experience performing Covid-19 Contact Tracing and/or Covid-19 Case Investigation or similar training in the United States
  • 1-2 years of prior experience performing the Informed Consent process and maintaining HIPAA-protected data for a research study or a similar role
  • Current CITI certification in Responsible Conduct of Human Subjects Research and Biomedical Research or equivalent
  • Highly detail-oriented
  • Must be able to use sound judgment to handle a variety of tasks simultaneously and to shift priorities, as well as effectively solve problems
  • Must be able to work independently as well as part of a team in a fast-paced environment
  • Excellent communication skills and the ability to interact professionally with all levels of staff and human-subjects participants
  • Strong organizational, time-management, and project-management skills

Preferred Qualifications

  • Prior experience working with OHRP-classified “vulnerable” individuals (e.g. children, socioeconomically disadvantaged persons, persons in nursing homes)
  • Prior experience developing and implementing recruitment strategies

Required Documents

  • Resume
  • Cover letter
  • Brief statement describing your (1) experiences performing human-subjects research, specifically your previous role(s) performing the Informed Consent process with human subjects (please omit any confidential details) and (2) previous professional experience working with vulnerable populations and/or individuals who are experiencing illness

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