Grants Manager

New Jersey, United States
04 Oct 2020
End of advertisement period
04 Dec 2020
Contract Type
Full Time

Department  Atmospheric & Oceanic Sciences
Category   Grants and Contracts
Full-Time / Part-Time   Full-Time


Princeton University seeks a highly motivated, highly experienced individual to serve as Grants Manager in the Atmospheric and Oceanic Sciences Program. The Grants Manger’s primary responsibilities are pre- and post-award activities related to sponsored project grants, including research grants, as well as fellowships/career development awards for graduate students and postdoctoral associates. The person in this position must have experience with academic sponsored research awards both at the pre- and post-award stage. This position requires minimum supervision and reports primarily to the Business Manager.

Submission of resume and cover letter is required.


Pre-award activities require experience with applications for federal and private granting agencies and web-based proposal submission sites such as NSF FastLane/, and NSPIRES. The Grants Manger prepares budgets and budget justifications and takes responsibility for all the administrative tasks involved in the submission of proposals. Tasks include but are not limited to:

  •  regular and independent communication with faculty members, research scholars, postdoctoral research staff and graduate students in a university academic department setting;
  •  experience with tight deadlines and preparation of documents for review by the Office of Research & Project Administration (ORPA) for submission to funding agency;
  •  ability to understand program announcements and "terms & conditions" for each agency

Post-award activities require communication with the award sponsors, coordination with PIs, Sponsored Research Accounting (SRA), and ORPA. This position is responsible for sponsored awards plus possibly departmental or other internal accounts and requires independent management of post-award monitoring activities for grants. Post-award tasks include:

  • facilitating PI submission of annual progress reports and close-out documents for sponsored projects, fellowships and subcontracts; 
  • monitoring allowable and allocable costs, spending patterns, and balances;
  • using PeopleSoft Prime for journals to transfer costs and monitoring costs with special requirements (e.g. travel, computers);
  • monitoring personnel effort allocation, updating salary information using Labor Accounting; and
  • coordinating with department administrators concerning personnel on grants.

The candidate will produce spending projections for each PI, including projected data for personnel, travel and any other recurring costs. The successful candidate must be independent in their ability to: analyze and present financial forecasts; organize monthly monitoring and reporting of expenditures and “burn rate” on grants; communicate effectively with principal investigators, including but not limited to faculty; set up and close out accounts in compliance with agency and University policy; and monitor individual PIs’ non-sponsored funds. This position is independently responsible for keeping up-to-date grant records in a shared system and following through on all sponsors’ policies and regulations.


The qualified candidate must be detail oriented and have excellent organizational, interpersonal, verbal and written communication skills, the ability to exercise discretion and independent judgment, plan and prioritize a diverse workload, creatively solve problems, take initiative and function autonomously as well as function effectively in a team.

  • BA/BS in business, finance, accounting or equivalent experience.
  • Minimum 3 years’ grants experience.
  • Demonstrated proficiency with Microsoft Excel such as pivot tables and queries.
  • Strong background in budget development, account reconciliations, financial analysis and reporting.
  • Solid understanding of accounting concepts and procedures.
  • Familiarity with University policies and procedures regarding sponsored awards preferred.
  • Familiarity with the University's personnel and fiscal management policies.
  • Knowledge of the University's financial system applications such as Coeus, Labor Accounting, Information Warehouse, and PeopleSoft PRIME.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.

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