Student Records Officer

London, United Kingdom
03 Oct 2020
End of advertisement period
16 Oct 2020
Contract Type
Fixed Term
Full Time

Job Profile Administration - Student Records
Contract Type Fixed Term

Job Purpose

The Student Records Officer is responsible for assisting the Head of Student Records (Records  & Funding) in assuring the validity of offers of admission, administering the registration of students, reviewing student attendance and progression as well as maintaining students’ records  from acceptance of offer to conferment of award.  The role requires the post holder to assist with the planning and organisation of registration events which will involve face to face interaction with students in order to check matriculation documents. They will also work closely with student advisers, personal tutors and other internal stakeholders to assist in the resolution of student queries.

Key Responsibilities:

The Student Records Officer is responsible for:

Validation Pre-Registration

  • Auditing the validity of the offers made by the Admissions Department to prospective students;
  • Liaising with the Admissions Department on the academic criteria on which offers of admission are based;
  • Reporting to the Deputy Head of Registry (Records & Funding) any departure from agreed criteria in the offer of admission.
  • Communicating key matriculation requirements to staff and students
  • The proactive management of the matriculation process, ensuring all necessary documentation is produced within deadlines to meet the requirements of the programme, Home Office and validating bodies and reporting to the Deputy Head of Registry (Records & Funding) any discrepancies in matriculation information Accreditation of Prior Learning
  • Liaising with Admissions and academic staff to facilitate and lead the processes supporting the accreditation of prior certificated and experiential learning;
  • Establishing common criteria for standard approaches to accreditation of prior learning.

The Registration Process

  • Assisting in organising the student registration process at University sites and allocating/planning the resources required to facilitate the registration process
  • Confirming the identity of each student

Please refer to the job description for full details

Department Planning and Scheduling - Product Set Up
Vacancy location UK, London, London Liverpool Street

Candidate criteria


  • Knowledge of the Higher Education Sector
  • Excellent attention to detail
  • Administrative experience, preferably in the education sector
  • Advanced knowledge of Microsoft Outlook, Word and Excel
  • Problem-solving skills
  • Strong organisational skills with the ability to successfully multi-task
  • Ability to work effectively under pressure
  • Proactive, with the ability to work within a team
  • Self-motivated with an ability to thrive under pressure
  • Customer-focused with the ability to communicate at all levels with internal and external
  • stakeholders
  • Good track record of GDPR compliance


  • Ideally the candidate will be educated to a degree level – however applications from
  • candidates with appropriate and relevant work experience or other equivalent
  • qualifications will also be considered
  • Knowledge of Tier 4 immigration legislation with regards to enrolment and attendance
  • Knowledge of Banner or a similar student information system
  • Experience of working with a recognised Student Records Database
  • Experience of working with/adapting to change

Employment Details

Contract Hours 37.50
FTE 1.00
Salary £25,000


Full Job Description
Student Records Officer.pdf (110 Kb)

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