Administrative Assistant 2
Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT 2, Program in Science, Technology, and Society (STS), to provide comprehensive administrative support for STS headquarters and academic areas. Will assist with the department’s undergraduate and graduate programs; handle class administration, including coordination of the course schedule; monitor and follow-up on textbook submissions; oversee the grade submission process; handle the subject evaluation process; and coordinate publicity for classes. Will also assist with meeting and event coordination, website updates, record keeping in FileMaker, fellowship application coordination, and the graduate admissions process; prepare and process requisitions, invoices, and travel reports; and perform general office duties as needed.
REQUIRED: high school diploma or its equivalent; at least three years’ administrative, office, or related experience, preferably in an academic setting; proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with web publishing tools (Word Press, Dreamweaver, HTML) and graphic design programs (e.g., InDesign and/or Photoshop); discretion and tact with confidential material/information; excellent organizational, interpersonal, customer service, and oral and written communication skills; meticulous attention to detail; and good judgment. Must be able to multitask and manage multiple priorities despite frequent interruptions; research and resolve complex problems and identify and carry out appropriate follow-up; exercise independent judgment and work as part of a team; anticipate needs; and interact effectively with a variety of people, including faculty, students, staff, and potential students.
PREFERRED: bachelor’s degree, experience with FileMaker Pro and MIT’s financial systems (e.g., Buy2Pay, RFPs, Concur), and professional experience using social media. Job #18970-5
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.