Special Seminars and Administrative Assistant 2

Massachusetts, United States
30 Sep 2020
End of advertisement period
30 Nov 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

SPECIAL SEMINARS AND ADMINISTRATIVE ASSISTANT 2Center for International Studies-Security Studies Program (SSP), to plan and coordinate high-profile events, meetings, and seminars. Will provide support to two to three faculty members; interact with high-level visitors, including senior members of the military and government organizations; and perform complex and diverse clerical, administrative, and financial duties in support of faculty and research staff.  Other responsibilities will include preparing academic course materials using Stellar and learning modules; coordinating travel and processing travel expenses; booking classroom space; gathering information for reports; composing and editing internal correspondence and documents; maintaining files and databases; overseeing research spending on selected projects; reconciling accounts; and performing other duties as requested. Will work closely with the assistant director and director of the SSP Program.

Job Requirements

REQUIRED: at least three years’ professional administrative/office experience; ability to coordinate several events and projects simultaneously; strong organizational, project management, analytical, problem-solving, critical thinking, and written and verbal communication skills; meticulous attention to detail; technical proficiency with MS Office/Outlook and willingness to learn new programs and software as needed; ability to learn and master financial systems; and the ability to work both independently and as part of a team.  Seek a highly motivated individual who exhibits excellent customer service and interpersonal skills, especially when working with visitors. 

PREFERRED: a bachelor's degree and experience with MIT accounting.  Job #18965-5

A cover letter is required. Some evening work will be required.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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