Journal Editorial Assistant, PRESENCE: Virtual and Augmented Reality

Massachusetts, United States
30 Sep 2020
End of advertisement period
30 Nov 2020
Contract Type
Part Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

JOURNAL EDITORIAL ASSISTANT, PRESENCE: VIRTUAL AND AUGMENT REALITYMIT Press (part-time, 15 hrs/wk.), to coordinate all aspects of the editorial operation and peer review process and some pre-press arrangements for a journal--PRESENCE--devoted to research into teleoperation and virtual environments.  Responsibilities will include receiving and acknowledging manuscripts, checking for conformity to submission guidelines, and seeking revision where needed; obtaining assignments of associate editor from editors-in-chief; providing manuscripts and ancillary material to associate editors; setting deadlines for associate editors and reviewers and providing reminders; collecting reviews, reformatting, and editing for language issues; obtaining editor-in-chief decisions; distributing decisions along with reviews to authors; setting deadlines and providing guidelines for submitting revised manuscripts; distributing acceptance documents to authors; working with authors to ensure manuscripts meet style guide requirements; assisting with developing and disseminating journal editorial policies; providing editors-in-chief with periodic progress reports, performance statistics, and recommendations related to associate editors' workload, responsiveness, and task completion; managing email correspondence; formatting and submitting page-charge invoices to authors; performing periodic backup and archiving for editorial office digital files and email; requesting updates to journal's webpage; updating complementary subscribers’ list; communicating with production coordinator concerning status and flow of expected final-version manuscripts; providing same-date notifications of manuscript acceptance; and transferring manuscript materials via ftp. 

Job Requirements

REQUIRED: high school diploma or its equivalent; at least four years’ administrative/editorial experience, including one year with scholarly publishing submission/peer review platforms or journal editorial workflows in general; high-level verbal and written communication skills; proficiency with Microsoft Office programs; and discretion and judgment with confidential information/issues.  

PREFERREDbachelor’s degree in a related field, familiarity with LaTeX, and background in virtual and augmented reality.  Job #18667-5

Schedule to be determined.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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