IT Administrative Coordinator

Pennsylvania, United States
24 Sep 2020
End of advertisement period
23 Nov 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title Administrative Coordinator

Job Description Summary

Coordinate administrative operations requiring initiative and sound judgment for the Information Technology Services (ITS) department.

Job Description


Develop and maintain systems to ensure efficient management of all IT contracts, license agreements, purchasing, and invoicing; monitor and track budget and expenditures.  Coordinate web content updates; conduct follow-up on special projects in support of dept. goals and priorities.  Provide administrative support for the department; coordinate and staff meetings and events, manage the Senior Director’s calendar and provide meeting preparation and materials; compose correspondence, serve as an initial point of contact for visitors to the ITS office; greet and respond to all in a friendly and professional manner.  Provide first-tier technical and desktop support by phone, email, and remote assistance for all School of Nursing faculty, staff and students; escalate to second tier support as needed.


High School Diploma required, BA/BS strongly preferred, with 3-5 years progressively responsible administrative experience in roles requiring initiative and sound judgment, or an equivalent combination of education and experience.  Strong organizational and interpersonal skills needed with the ability to thrive in a client-centric, technically-focused environment requiring adaptability and continual learning.  Superior customer service skills essential.  Solid written and oral communication skills with the ability to compose and edit written documents needed.  (Writing samples required.)  The successful candidate will be a systems thinker with a results orientation who is very comfortable with current technology and is able to provide the highest caliber of customer IT support to a group of increasingly “technology dependent” end users.  A solid entry level technical skill set is needed with demonstrated advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point and Outlook) and the ability to create and maintain web pages is required. Prior Penn system user experience a plus; i.e. Ben Financials, Concur.  Prior experience with providing technical support to users desired.  Ability to work independently as well as an effective team player.  Fast keyboarding needed, at least 50 wpm.  Knowledge of University policies and procedures desired.

Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Work Location Information

In normal conditions this position may occasionally (16-24 hrs/wk or 2-3 days/wk) work remotely.  This position is considered essential for delivering the mission of the School and maybe required to work on campus in critical situations.

Required Materials: Cover Letter and Resume

Job Location - City, State Philadelphia, Pennsylvania

Department / School School of Nursing

Pay Range $20.00 - $36.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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