Grants Manager A

Pennsylvania, United States
24 Sep 2020
End of advertisement period
24 Nov 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Provide management of financial portfolios for PI's in the Departments of Cancer Biology (CBIO), Cell and Developmental Biology (CDB) and the Abramson Family Cancer Research Institute (AFCRI). Position will report dually to the financial management teams in CDB and AFCRI/CBIO equally with dotted line reporting to PSOM Office of Research Support Services. The entities represent a combined total of > $30m in extramural research funding from government, corporate and non-profit sponsors. Total expenditures exceed $60m annually with portfolios including some combination of grants, endowments, gifts, discretionary, internal pilots and startup funding. Labs are primarily engaged in basic science biomedical research.

Job Description

Primary purpose of this role is to support the research activities of CBIO, CDB and AFCRI within the Perelman School of Medicine. Under limited supervision, this position will manage sponsored program funds and complementary sources of support, focusing on post-award oversight and providing backup for pre-award development. The successful candidate will manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, preparation of monthly financial reports and periodic forecasting for Principal Investigators, maintaining salary grids, supporting the effort reporting process, ensuring compliance with internal and external policies and supporting the successful onboarding of new awards. Provides full financial reporting services, enters budgets, processing payroll and monitoring grant expenditures for compliance with sponsor regulations and guidelines, coordinating sub-awards, completion of progress reports, managing the grant closeout process, etc. Serve as backup for pre-award activity and work collaboratively across all entities to support overarching organizational financial management. This position reports to the Manager of Post Awards Grant Operations within the department and has a dotted reporting line to the PSOM Office of Research Support Services.


Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required. Experience managing extramural research grants strongly preferred. Strong technical skills including Office 365 suite of products, financial management and reporting software, research support systems, etc. Firm understanding of federal regulations including Uniform Guidance strongly preferred. Strong interpersonal skills and ability to work independently required.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$50,684.00 - $91,232.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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