Business Administrator

Location
Pennsylvania, United States
Posted
23 Sep 2020
End of advertisement period
23 Nov 2020
Ref
JR00024726
Contract Type
Permanent
Hours
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Reporting to the General Manager, the Business Administrator is responsible for the coordination of ongoing business office functions and general bookkeeping, including the management of the Annenberg Center’s full-time, part-time, and union payrolls (ca. 200 temporary workers) including new employee onboarding and creating and managing the Center’s job requisitions; maintaining key aspects of Annenberg Center’s financial systems (e.g., the processing of all purchase orders, pro-card reconciliation, accounts payable and grant proposals as well as the depositing and recording of payments due and received); knowledge of IRS regulations to acquire payments for the Center’s many contracted performing artists; administration of staff travel reimbursements; coordinate the federal work-study program; maintenance of office supply inventories and equipment; processing rental invoices, journal funds to and from University department and student accounts; final show settlements; ad-hoc reporting; manage data and accounts necessary for monthly and year-end reporting. This position will manage the Business Office’s work study and temporary/part time staff, consisting of 1 to 3 employees.

Job Description

Reporting to the General Manager, the Business Administrator is responsible for the coordination of ongoing business office functions and general bookkeeping, including the management of the Annenberg Center’s full-time, part-time, and union payrolls (ca. 200 temporary workers) including new employee onboarding and creating and managing the Center’s job requisitions; maintaining key aspects of Annenberg Center’s financial systems (e.g., the processing of all purchase orders, pro-card reconciliation, accounts payable and grant proposals as well as the depositing and recording of payments due and received); knowledge of IRS regulations to acquire payments for the Center’s many contracted performing artists; administration of staff travel reimbursements; coordinate the federal work-study program; maintenance of office supply inventories and equipment; processing rental invoices, journal funds to and from University department and student accounts; final show settlements; ad-hoc reporting; manage data and accounts necessary for monthly and year-end reporting. This position will manage the Business Office’s work study and temporary/part time staff, consisting of 1 to 3 employees.

Qualifications

Bachelor’s degree in Accounting or Business preferred plus two to three years of experience or equivalent combination of education and experience. Must have previous experience in business office operations; solid computer skills; knowledge & training in Workday, BEN Buys and BEN Financials preferred; must be highly organized, analytical and detailed oriented with the ability to create ad-hoc reports and successfully manage multiple projects. Must possess excellent written and oral communication skills; ability to work independently, problem solve and take initiative.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Annenberg Center For Performing Arts

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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