Project Manager

Location
California, United States
Posted
22 Sep 2020
End of advertisement period
22 Nov 2020
Ref
87328
Contract Type
Permanent
Hours
Full Time

The Hoover Institution at Stanford University is seeking qualified candidates for a full-time Project Manager position with experience in cultural heritage institutions to provide complex project management and technical support to general operations, programs, projects, and initiatives within the Library & Archives. Please submit a cover letter and resume along with your online application.

A resume is required for full consideration.

About Stanford University’s Hoover Institution:  The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. 

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I.  The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.  Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. 

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

JOB PURPOSE:

The Project Manager is responsible for managing multiple projects at once, including but not limited to physical space planning, space allocation and management for staff and collection storage, planning and oversight of construction, renovation, and facilities projects, and coordination of workflow and project management for research programs and initiatives, such as the Digital First Initiative.

The position will manage large and complex projects with high performance risk, driving project(s) to completion. May manage more than one large project simultaneously. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.

CORE DUTIES:

  • Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
  • Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
  • Facilitate discussions and negotiations to drive recommendation consensus.
  • Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
  • These elements typically delineate the project management involved at this level: charter origination or scope identification and shaping, scope definition; # of disciplines /stakeholders to manage is across-university impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level cumulative budget/scope to $10M. 

ADDITIONAL CORE DUTIES*:

  • Coordinate multiyear project prioritization, planning, and funding, and strategic condition assessment programs. Develop strategic plans for maintenance programs, and oversee implementation; consult on space inventory and allocation for assigned area(s); research and recommend division policies and strategies; identify long-range facility project/program needs.
  • Coordinate space management logistics and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.  Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree in a related field and five years’ relevant experience or a combination of education and experience. Experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Relevant experience in a cultural heritage institution (e.g. a library, archives, or museum) or demonstrated skills acquired in an analogous industry and knowledge of issues particular to cultural heritage institutions.

Knowledge, Skills, and Abilities:

  • Highly effective written and oral communication skills to address a wide variety of audiences.
  • Ability to productively assemble, engage, and lead cross-functional teams
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  • Ability to balance customer expectations with project reality.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
  • Keen grasp of interpersonal and impact awareness.
  • Depth of knowledge in technical discipline/domain needed to deliver projects.

Certifications and Licenses:

  • Valid California Non-commercial Driver's License.
  • Preference for Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process. 

PHYSICAL REQUIREMENTS*:

  • Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Frequently stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.
  • Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
  • Frequently work with materials and books in places that may be dusty and moldy.
  • Ability to obtain and maintain a California Non-commercial Class driver’s license and drive day or night. 

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals
  • Travel locally and cross-university.
  • May work in confined spaces; be exposed to dust and mold; work extended hours, evenings and weekends.

WORK STANDARDS:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. 
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 2394
  • Employee Status: Regular
  • Grade: K
  • Department URL: http://www.hoover.org
  • Requisition ID: 87328

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