Project Coordinator

Cambridge, Massachusetts (US)
09 Sep 2020
End of advertisement period
09 Nov 2020
Contract Type
Fixed Term
Full Time

Job-Specific Responsibilities

This Project Coordinator (PC) is responsible for performing a range of study tasks in the GenoVA Study, a National Institutes of Health (NIH)-funded clinical trial of genomic testing for disease susceptibility at Harvard Medical School at Veterans Affairs Boston Healthcare System (VABHS). The candidate performs high-level research duties for this study, which is recruiting participants across eight VABHS sites. The PC performs research-related tasks under the supervision of the study Principal Investigator (PI) and the study Project Manager (PM).


  • Contribute to the daily operations of the GenoVA Study, escalating research-related queries to the PM and/or PI when appropriate
  • Perform participant recruitment tasks such as performing initial eligibility screening, preparing and distributing participant recruitment materials, and obtaining informed consent
  • Interact with patients and the VA laboratory staff to facilitate participant blood draws and specimen collection
  • Assist in the tracking and shipment of participant specimens
  • Assist in study data collection, including the administration of baseline and end-of-study participant surveys
  • Prepare letters and accompanying materials for patients and their primary care providers (PCPs)
  • Assist with the entry of genetic test results in patient medical records
  • Assist in the distribution of participation incentives
  • Assist in the drafting and formatting of IRB and other regulatory documents including the study protocol, informed consent forms, and other documents related to human subjects research
  • Assist in developing, maintaining, and enforcing standard operating procedures (SOPs)
  • Prepare materials for project meetings with the PI, PM, local study staff, and other collaborators
  • Assist in the preparation and delivery of project reports
  • Prepare literature reviews
  • Assist in the creation and formatting of research posters and presentations
  • Contribute to the preparation of research manuscripts
  • Perform all other duties/responsibilities as needed by the PI and/or PM

Basic Qualifications

College degree or equivalent work experience, preferably in the field of specific research study (relevant coursework may count towards experience)

Additional Qualifications

  • Bachelor’s degree in health sciences-related field, including but not limited to medicine, nursing, public health, biostatistics/epidemiology, or psychology preferred
  • At least one or more years of experience in clinical research or direct patient contact preferred
  • VA experience preferred
  • Computer literacy: Adobe, MS Outlook, Word, Excel, PowerPoint; working knowledge of a programming language or statistical packages such as SQL, SAS, Stata, SPSS, R,
  • Python, or Java is preferred
  • Ability to work independently
  • Strong leadership skills
  • Excellent organizational skills
  • Careful attention to detail
  • Excellent oral/written communication skills
  • Excellent interpersonal skills and proficiency interacting with patients receiving health care
  • High degree of professionalism
  • Ability to prioritize tasks and set deadlines
  • Ability to identify problems and develop solutions
  • Ability to take initiative and multi-taskStrong analytical skills
  • and conceptual thinking
  • Ability to perform a scientific literature search and summarize results
  • Ability to make visually appealing reports, posters, and slides for the presentation of research findings

Additional Information

This position will require an additional background screening from the VA directly beyond what is conducted by Harvard University.

This is a one-year term position from date of hire with possibility of extension contingent on funding and work performance.

Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.