Grants Coordinator A

Pennsylvania, United States
09 Sep 2020
End of advertisement period
09 Nov 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Under the supervision of the Grants Manager, the Grants Coordinator A will assist with the preparation, review and submission of sponsored program programs through the internal review process for submission to the sponsor, assuring compliance with the department, school and university guidelines. Activities include, but not limited to preparing pre-award budget/justifications, provide guidance on policies and procedures related to sponsored programs and resolution of related issues with the investigators. The individual will also act as a liaison between the faculty, administrative staff and various internal and external contacts. Prepare reports for review by the Grants Manager to apprise investigators on their funding status. Will monitor grant expenditures for allowability with funding policies.

Job Description

Under limited supervision the Grant Coordinator in the Department of Dermatology will provide research and financial administrative support for the Department of Dermatology. This role will be responsible for the preparation, review, and submission of sponsored program proposals to foundations, federal, and industry sponsors. This individual will function as a resource for sponsored program guidelines, policies, and procedures. Post award duties include financial monitoring and reporting for sponsored programs, meeting regularly with investigators for expense reporting, and processing reports and transactions throughout close out. This position reports to the Manager of Administration and Finance and has a dotted reporting line to PSOM Office of Research Support Services.


  • Monitoring of grant expenditures and completion of monthly grant analysis
  • Proposal Development and Renewal
  • Clinical trial invoicing and A/R monitoring
  • Maintain staff payroll allocations using Workday
  • Grant Reconciliation and Audit Back-up
  • Perform additional duties as assigned


Bachelor's Degree and 2-3 years of related experience or equivalent combination of education and experience is required.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$36,401.00 - $65,521.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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