Administrator I

Abu Dhabi, United Arab Emirates
28 Aug 2020
End of advertisement period
27 Sep 2020
Contract Type
Full Time

Job Description

  • To ensure that the Dean’s Office operates efficiently, and that secretarial and administrative work are handled competently and effectively.
  • Performs a variety of complex secretarial and clerical tasks which require considerable independent action and judgment
  • Deals with a high-volume and confidential workload while coping with conflicting demands.
  • Composes routine and confidential correspondence in a timely manner.
  • Ensures confidentiality of restricted information.
  • Controls the Dean’s calendar and assigns appointments after determining the relative importance and urgency.
  • Screens and prioritizes telephone calls in a professional and courteous manner, responding where feasible or redirecting as necessary.
  • Greets visitors to the office, both internal and external to the College, and deals with complaints and requests as necessary while referring to appropriate source of information.
  • Gives information and explains policies, procedures or regulations in response to inquiries, using knowledge of organization and its function
  • Establishes and maintains effective working relationships both within and external to the College.
  • Requests and collates information from departments for inclusion in reports to higher authorities.
  • Prepares and distributes agendas, minutes, and supporting documentation for monthly Faculty Council meetings and other meetings as required.
  • Takes minutes of Faculty Council meetings, transcribes from notes to produce a final copy.
  • Maintains duplicate personal files for all faculty members, including complaints, disputes, promotion criteria and salary information.
  • Organizes and maintains files, correspondence and other records.
  • Performs other related duties as assigned or requested by the direct supervisor.
  • Assists with English documentation to ensure spelling and terminology is correct.
  • This position is available for UAE Nationals only.

Minimum Qualification BSc with Suitable experience

Preferred Qualification As Above

Expected Skills/Rank/Experience

  • Secretarial experience in an academic environment
  • Capacity to prioritize tasks and manage workload while under pressure
  • Ability to conform to strict deadlines while maintaining attention to detail
  • Ability to work unsupervised and undirected
  • Strong analytical and problem-solving skills
  • Excellent command of written English
  • Effective communication and interpersonal skills
  • Confidentiality and discretion
  • Computer literacy
  • Ability to act as a member of the decanal team

Special Instructions to Applicant  

Division College of Medicine&Health Sciences

Department Dean's Office - (CMHS)

Job Close Date open until filled

Job Category Staff

Salary 6000 to 15000 AED

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