Administrative Coordinator

Pennsylvania, United States
27 Aug 2020
End of advertisement period
27 Oct 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Job Description

The primary responsibilities of this position include providing administrative support for the academic missions of the Chair and for the Neurology Department. Schedules appointments and meetings, coordinate meeting arrangements, and arranges travel. Plan events including but not limited to board/committee meetings, faculty socials, workshops, and symposiums. Drafts and proofreads routine correspondence, seminar announcements/flyers and minutes. Provide other senior level office support, including greeting, escorting and directing guest speakers during visits. Handling reimbursements and knowledge of the concur expense system is a plus. The individual must have excellent written and verbal communication skills, excellent interpersonal skills, and a strong customer service orientation. This person will provide back-up support to senior administration as needed. Perform other duties as needed or assigned.


High School diploma and a minimum of 5 years of experience or an equivalent combination of education and experience required.

Contingent upon funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$20.00 - $36.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.