Project Coordinator - Chicago Library

Chicago, Illinois
26 Aug 2020
End of advertisement period
26 Oct 2020
Contract Type
Fixed Term
Full Time

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

454750000 Science Libraries Admin.

About the Unit
As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars. The Crerar Library primarily serves the biological and physical science divisions of the University of Chicago by providing access to physical and electronic resources. We also serve the community by providing access to our resources for unaffiliated researchers and other users meeting specific criteria.

Academic Affairs
Responsible for campus academic affairs functions, including general administration, administrative support, academic planning and analysis, academic programs, faculty affairs, faculty research and development, institutional studies, off-campus programs, teacher credential programs, and academic information systems.

Career Track and Job Level

Education Outreach
Designs and implements education outreach programs and community relations strategies. Coordinates with national, state and local organizations. Engaging in fund raising efforts.
B2: Has developed knowledge and skills through formal training or considerable work experience. Works within established procedures with a moderate degree of supervision.

Role Impact

Individual Contributor

The job provides specialized business support for the design and implementation of education outreach programs and community relations strategies with a limited degree of supervision. Coordinates with national, state, local organizations and University divisions, departments, and schools in using job-related training and on-the-job experience. Utilizes specialized skills to engage in fund raising efforts. May act as a resource for student workers with less experience.

1) Supports the planning and implementing education outreach programming and performs administrative duties in support of the program with a moderate to high degree of supervision., 2) Assists with activities related to identifying and establishing collaborative partnerships with national, state or local organizations and University divisions, departments, and schools., 3) Performs administrative duties in support of the program/center, such as: assisting with education programs, maintaining calendars, serving as program point of contact, monitoring and reconciling accounts, and processing reimbursements., 4) May create and coordinate dissemination of communications materials., 5) Performs other related work as needed.

Unit-specific Responsibilities
1) Plans regular meetings of grant team, partners, etc. and coordinates calendars
2) Works with key personnel and partners to establish and maintain community partnerships
3) Works with partners to organize events and programs
4) Hosts online and in-person events and activities, and recruits participation of other staff and partners 
5) Coordinates communications and marketing of events, programs, etc. through social media, print posters, flyers, mailings, news postings, etc.
6) Gathers assessment data, including number of programs, number of attendees, website usage, etc.
7) Coordinates reporting documents for funding agencies and data requests for partners
8) Develops and/or collects needed programming and resource materials

Unit -preferred Competencies
1) Foster positive partnerships and collaboration
2) Strong organizational skills and attention to detail
3) Independent problem-solving and decision-making skills
4) Ability to manage time and multiple projects 
5) Excellent interpersonal skills and ability to interact and communicate with a wide range of individuals with clarity, tact, and courtesy
6) Ability to communicate effectively in English, both orally and in writing

Working Conditions
Work Setting

1) Ability to travel around the Chicagoland area to visit participating Chicago Public Library branches and to attend outreach events.
2) Ability to work remotely in an online environment

Education, Experience, and Certifications
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

1) Bachelor's degree from an accredited institution
2) Master of Library and Information Science, Master of Public Health, or other related advanced degree

1) One year of Project Management experience 
2) Experience in or with a public library system 
3) Experience with spreadsheet creation and updating 
4) Experience with business letter writing and basic report preparation 
5) Experience creating promotional materials
6) Experience using social media
7) Experience using web conferencing software (e.g. Zoom, WebEx, etc.)

Technical Knowledge or Skills

1) Working knowledge of Microsoft Office
2) Knowledge of social media platforms  
3) Knowledge of Adobe InDesign or other desktop publishing software
4) Knowledge of consumer health information resources
5) Knowledge of web conferencing software (e.g. Zoom, WebEx, etc.)

Required Documents
1) Resume
2) Cover Letter
3) Reference List

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application 

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