Senior International Scholar and Employee Adviser

Chicago, Illinois
26 Aug 2020
End of advertisement period
26 Oct 2020
Contract Type
Fixed Term
Full Time

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

58661 CSL-International Affairs

About the Unit
The Office of International Affairs (OIA) is responsible for navigating immigration regulations and procedures; ensuring institutional compliance and oversight of visas; advising students, faculty, staff, other academic appointees (OAAs), postdocs, dependent families and hiring units; and developing and delivering trainings, workshops, and collaborative programming related to regulatory updates, pre-arrival/arrival resources, orientations and related legal matters. 

Legal & Regulatory Affairs
Responsible for providing advice and services to University officials on legal issues associated with the University’s activities, including transactional and intellectual property matters, policy formulation and compliance, employment and student issues, and pre-litigation dispute resolution. Represents the University’s interests in administrative and judicial proceedings. Holds primary institutional responsibility for establishing and maintaining relationships with regulatory and other governmental entities, and establishing and maintaining related compliance policies and protocols.

Career Track and Job Level

International Affairs
Oversees and administers all aspects of immigration-related services including advisement, processing, documentation, and record-keeping for students, employees and visitors. Provides visa support services and directly engages with governmental agencies on immigration-related issues.
P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal  guidance. Acts as a resource for colleagues with less experience.

Role Impact

Individual Contributor

The job uses best practices and knowledge regarding immigration-related programs and/or services including advisement, processing, documentation, and record-keeping for students, employees and visitors. Provides a deep working knowledge on visa support services and directly engages with governmental agencies to negotiate complex immigration-related issues.
1) Assigns a lead for each review session and guides the lead in preparation for the presentation of findings and recommendations., 2) Uses a deep understanding in immigration issues to conduct regular policy reviews and advise students, non-students, employees, and faculty on related immigration statuses., 3) Works independently to analyze programming data and make recommendations to the Associate Director regarding improved marketing for existing events and development of future programming., 4) Performs other related work as needed.
Per U.S. immigration regulations, must be a U.S. citizen or Permanent Resident.

Unit-specific Responsibilities

The following responsibilities represent 60% of the work performed.

1) Receive requests from academic units for preparation of H-1B, J-1, TN and E-3 petitions. Follow up with the department, beneficiary, and any other parties to obtain the documentation required for the petition. Use substantial discretion to undertake all steps required in the preparation of the petition. Assess the immigration history and circumstances of each case, determine which government regulations are pertinent to the case, and proceed accordingly. Submit the petition to the United States Citizenship and Immigration Service (USCIS). Receive follow-up communication and/or documentation regarding the petition.

The following responsibilities represent 15% of the work performed.

2) Advise and counsel the department and beneficiary on such matters as a change in working conditions, a change in the beneficiary's circumstances, travel abroad, transfer of H-1B, J-1, TN or E-3 status to another employer/institution, and any other issues that arise. Determine whether a new petition or other action with the U.S. government is required, often on the basis of gathering additional facts from the department and/or beneficiary. Proceed accordingly to ascertain that the beneficiary and the University are in compliance with federal law and that University policy is followed.

3) Provide pre-employment advisement to academic units as needed.

The following responsibilities represent 20% of the work performed.

4) Participate in all aspects of the development and presentation of training sessions for University administrators and orientations and workshops for beneficiaries. Create session content and independently handle workshops.

5) Create and maintain internal records and statistics which are routine in nature and mostly consist of tallies and the evaluation of trends.

6) Create and maintain electronic communications meant for campus partners and faculty, staff, and postdocs specific to immigration updates, upcoming programs, and reminders.

The following responsibilities represent 5% of the work performed.

7) Other duties as assigned.

Unit-preferred Competencies

1) Excellent verbal and written communication skills.

2) Ability to interact with individuals from many different countries and with a wide range of English skills and foreign accents.

3) Demonstrated aptitude for using electronic systems and programs.

4) Great attention to detail.

5) Demonstrated ability to work independently and creatively.

6) Ability to multi-task and to work in a fast-paced, deadline-driven environment.

7) Strong interpersonal and organizational skills, self-motivated energetic approach to work, and customer-friendly attitude.

Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications


1) Minimum 2 years work experience in student- or employment-based immigration.

2) Prior immigration experience working specifically with employment-based immigration (H-1B, J-1).

Technical Knowledge or Skills

1) Proficient with Microsoft Excel, Outlook, PowerPoint, and Word.

2) Experience with database software.

Physical Demands

1) Ability to see, including color, depth perception, or clarity.

2) Ability to hear, including making fine discrimination in sound.

3) Ability to sit for 4 hours or more.

4) Use computers extensively for 4 hours or more.

5) Travel to various off-campus and on-campus locations.

6) Effective audio-visual discrimination and perceptions.

7) Use standard office equipment.

Required Documents

1) Cover letter

2) Resume

3) List of three references

NOTE:  When applying all required documents MUST be uploaded under the Resume/CV section of the application. 

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