University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title

Coordinator B

Job Description Summary

The Office of the University Registrar is part of the Student Registration and Financial Services team. The office plays a central role in the Next Generation Student Systems project (NGSS) and aims to modernize its systems and methods of supporting the academic mission and community of the University of Pennsylvania. To drive the success of this ambitious project we are rapidly growing an energetic, positive, and forward thinking team.

Reporting to the Assistant University Registrar for Scheduling, the Scheduling Data Analyst will partner with the office's other Business and Data Analysts to support and maintain reporting and operational deliverables, and to ensure that data flow between the Student Information System (SIS) and tertiary systems is running efficiently. In this capacity, the role may serve as the office's liaison for scheduling research needs. Such reporting includes analysis and interpretation of data to identify trends in scheduling that will help drive policy decisions.

Job Description

• Reporting to the Assistant University Registrar for Scheduling, the Scheduling Data Analyst will partner with the office's other Business and Data Analysts to support and maintain reporting and operational deliverables, and to ensure that data flow between the Student Information System (SIS) and tertiary systems is running efficiently. In this capacity, the role may serve as the office's liaison for scheduling research needs.  Such reporting includes analysis and interpretation of data to identify trends in scheduling that will help drive policy decisions.
• Provides technical and reporting support for the Office of the University Registrar's scheduling systems, CLSS and Infosilem, including the individual maintenance of over 7,000 course sections, 1,000 final exams, and 1,000 academic events per term. Ensures the integrity of course section scheduling, efficient and effective daily operations within the scheduling softwares, and meets reporting needs pertaining to scheduling for the University Registrar and School based offices. Serves as a resource to identify section level scheduling errors and works with University partners to remedy.
• Data Analysis: Build queries to identify course section data, identify trends in course section scheduling and academic event scheduling; review optimization results from course scheduling software, identify changes to classroom inventory and impacts on scheduling.
• Audit and Compliance: Identify and review SIS transfer and bridge error validations and reports, monitor data entry into scheduling software to verify that course section policies are followed, work with Assistant University Registrar and Scheduling Coordinator to enforce policies when appropriate.
• Configuration Building and Maintenance: Establish configurations of course and event scheduling software, Maintain and update the configurations as needed.
• Documentation Analyst: Document configurations and scheduling business processes for the Office of the University Registrar.
• Office Representation and Committee Work: Collaborate with team of Data and Business Analysts within the Office of the University Registrar.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree: Major in statistics, business, computer science, or related field is preferred
• Minimum of 2-3 years working in higher education
• Experience working with SQL and XML preferred
• Proficient, demonstrated knowledge of Microsoft Excel
• Strong data analysis, systems, and reporting experience required
• Experience working with various large data sources, extracting and manipulating data by designing, refining, and running complex queries
• Strong verbal and written communication skills
• Experience working in a fast-paced environment with quickly changing priorities
• Experience working in Banner, Courseleaf CLSS, and Infosilem, are preferred
• Knowledge of reporting tools such as Business Objects and Tableau is preferred

Working Conditions

• Office, library, computer room
• Physical Effort
• Typically sitting at a desk or table

Application Instructions

A current resume and cover letter are required. Click the “Upload” button at the bottom of the My Experience page in the application process in order to attach multiple documents.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Finance

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.