Study Coordinator

California, United States
05 Aug 2020
End of advertisement period
05 Oct 2020
Contract Type
Full Time

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Ismagilov Lab at Caltech is hiring a full-time (remote) Study Coordinator for a 3-month temporary position (with possibility for extension to 6 months). Reporting directly to Professor Rustem Ismagilov at Caltech, the successful candidate will recruit and enroll participants for a community-based COVID-19 study in collaboration with the Pasadena Public Health Department (PPHD). The aim of the study is to understand the detailed change in viral replication over time (i.e. how quickly a person’s SARS-CoV-2 viral load goes from detectable to infectious). This study will help inform the design of effective surveillance-testing strategies.

More details about the Ismagilov Lab group and their research can be found at  

Job Duties

  • Communicate the eligibility criteria to subjects, identify subjects who meet the criteria for the study, and perform informed consent to enroll.
  • Act as point of contact for participants throughout study duration (~2 weeks per participant).
  • Maintain records (including personal identifying information) on a confidential Caltech-operated server.
  • Maintain confidentiality and protection of participants.
  • Communicate with the Caltech study team regularly by phone and email.
  • Document and immediately report any adverse events or unexpected problems during the study.
  • Participate in weekly meetings with the Caltech research team.
  • Coordinate shipping of materials to participants and shipment and/or courier of materials from participants' residences to Caltech.
  • Responsible for timely disbursement of compensation gift cards to participants at the completion of their enrollment period.

Basic Qualifications

  • Bachelor’s degree with educational emphasis in a life science, psychology, public health, or a related field.
  • 1-2 years of prior experience performing the Informed Consent process and maintaining HIPAA-protected data for a human-subjects research study or similar role.
  • Bilingual in Spanish and English (written and spoken).
  • Current CITI certification in Responsible Conduct of Human Subjects Research and Biomedical Research or equivalent.
  • Highly detail-oriented.
  • Must be able to use sound judgment to handle a variety of tasks simultaneously and to shift priorities, as well as effectively solve problems.
  • Must be able to work independently as well as part of a team in a fast-paced environment.
  • Excellent communication skills and the ability to interact professionally with all levels of staff and human-subjects participants.
  • Strong organizational, time-management, and project-management skills.

Preferred Qualifications

  • Prior experience working with OHRP-classified “vulnerable” individuals (e.g. children, socioeconomically disadvantaged persons, persons in nursing homes).
  • Master's degree in Public Health or similar; currently enrolled in an MPH or a clinical training program.

Required Documents

  • Resume
  • Cover Letter
  • Brief statement describing your (1) experiences performing human-subjects research, specifically your previous role(s) performing the Informed Consent process with human subjects (please omit any confidential details) and (2) previous professional experience working with vulnerable populations and/or individuals who are experiencing illness