Manager, Financial and Personnel Operations

New Jersey, United States
28 Jul 2020
End of advertisement period
28 Sep 2020
Contract Type
Full Time

Department Art Museum
Category Academic Administration
Full-Time / Part-Time Full-Time


The Princeton University Art Museum seeks a Manager of Financial and Personnel Operations (MFPO) who will efficiently and effectively steward the financial and human resource operations of the Princeton University Art Museum, including $20 million of business activity annually and the personnel operations associated with over 150 full-time, part-time, and student employees. Reporting to the Associate Director for Finance and Operations, they manage the day-to-day work of the Museum’s Business Office, and directly supervise the Assistant Manager of Financial and Personnel Operations.

The Museum is preparing for tremendous growth, including a new facility being designed by Sir David Adjaye, which will provide dramatically enhanced spaces for the display of the collections, temporary exhibitions, collections study, education, and public amenities. These changes will enable the Museum to better advance its mission of making extraordinary works of art an essential part of the university experience for Princeton students and faculty; to be a leader in museum-based research, teaching, and interpretation; and to be an essential resource to the wider community and to visitors from around the world.

The period ahead is thus one of dramatic change and growth that requires a MFPO who will support the Museum's senior management, budget managers, and staff in a variety of matters and work closely with all levels of Museum staff, interact with suppliers, and deal with multiple administrative and academic offices within the University. This position must provide exemplary customer service to internal and external constituencies, including supporting new activities that will ensure the Museum’s continued impact and visibility during an extended period of disruption, and requires a high level of strategic, analytical, technical, and communications skills.

With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum advances critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

The Museum also serves as a gateway to the University for more than 200,000 visitors from around the world each year. Intimate in scale yet expansive in scope, it offers a respite from the rush of daily life, a revitalizing experience of extraordinary works of art, and an opportunity to delve deeply into the study of art and culture. The Museum is located at the heart of Princeton’s historic campus and is free and open to the public.

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Financial Analysis and Oversight

  • Prepares financial analyses and reports to improve financial management efficiencies and controls.
  • Coordinates budget development and assists the Associate Director with forecasting of future income and expense.
  • Reviews Museum transactions for compliance with policies and procedures, assuring that expenditures are charged to the correct budgets, and monitors budgets for variances.
  • Assures a smooth year-end close of Museum financial books/accounts.

 Financial Management

  • Oversees the Art Museum's day-to-day operations for purchasing, accounts payable, and revenue management.

 Personnel Management

  • Directly supervises Assistant Manager of Financial and Personnel Operations; indirectly supervises Financial Assistant.
  • Oversees employee compensation, payroll, and absence management.
  • Supports talent acquisition activities in multiple software systems including the training of hiring managers.


  • Assists in the developing of budgets and reports for grant applications.
  • Carries out special projects and performs other duties as assigned.



  • Bachelor's degree with six to eight years work relevant experience in progressively responsible roles.
  • Excellent organizational and project management skills. Able to multi-task and prioritize among competing deadlines.
  • Innovative thinker with superior analytical skills and superb attention to detail.
  • Excellent interpersonal, oral, and written communication skills.
  • A self-starter with exceptional personal initiative and sound judgment; maturity and confidence; strong work ethic.
  • Proven responsible decision-making skills; the highest standards of ethical conduct; ability to exercise discretion and tact when dealing with highly confidential information.
  • Excellent supervisory skills and ability to educate staff on policies and procedures.
  • Must be reliable, adaptable, and responsive to changing work demands.
  • Exceptional ability to work both independently and as a team member and to collaborate in a complex environment.
  • Able to think strategically and critically about business operations.
  • Experience with budget forecasting and reconciliation.
  • Superior computer skills, including use of Microsoft Office programs Outlook, Excel, and Word.


  • Experience working in an art museum, higher education, or not-for-profit environment.
  • Working knowledge of Princeton University software including Prime, Concur, PeopleSoft HR and Financials, CAPS, AHIRE, Time Collection, Labor Accounting, Stripes, Microsoft Vision, and SharePoint.
  • Knowledge of Princeton University financial policies and procedures.
  • Master's Degree in nonprofit administration, finance, or business administration CPA Interest in museums, art history, and visual culture.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW