Coordinator, Local Impact, Future of Work Project
Department: School of Professional and Continuing Education (SPCE)
Duty station: Bishkek, Kyrgyz Republic
Reports to: Director of SPCE and Head of SPCE in Kyrgyzstan
Deadline: August 7th 2020 (Applications will be reviewed on a rolling basis)
Project duration: 3 years
The School of Professional and Continuing Education (SPCE) is one of the University of Central Asia’s (UCA) three schools and leads the institution’s engagement with the broader society by offering a broad range of non-degree courses and programmes to a wide spectrum of learners. SPCE programmes meet the immediate and emerging needs of communities for skills and qualification for employment, occupational and education mobility, improvement of livelihoods through the development of entrepreneurship.
Local Impact – Future of Work is one the many projects that SPCE is planning to implement in partnership of the Aga Khan Foundation and other actors to invest for skills in future in the region. The strategic objective of this project is mobilising demand for youth workers, supporting youth businesses and alternative work arrangements, and investing in skills of the future. The outcome that expected from SPCE is to establish the Centre of Entrepreneurship in Naryn, trained marginalised youth and 20 business ideas incubated.
Summary of Position and Key Responsibilities
The Local Impact- Future of Work Project Coordinator will work under the leadership and supervision of the SPCE Director, and on some respective activities, will also report to SPCE Head in Kyrgyzstan and closely work with SPCE academic and administrative staff. As per project plan, the SPCE Director will be responsible for oversight of the project, guiding the project team with expert input as required.
Project Coordinator will be based on Bishkek and this is a full-time position. Responsibility and main duties will be project's overarching programmatic and financial management, providing oversight on design and implementation of the project's annual work plans and budgets. Moreover, conducting professional development for teachers, methodological support, financial planning and financial procedure and projections, report preparation and monitoring and logistic for project. The Project Coordinator will be allocated 100% of his time to the project. Project Coordinator salary is calculated based on existing staff reimbursement related to projects.
Main Duties and Responsibilities:
Executing project activities in Kyrgyzstan:
- Promote of course through UCA’s SPCE network and attract maximum number of participants;
- Establish selection Panel of SPCE staff;
- Coordinate the selection process of course participants and ensure the admission of the most suitable candidates;
- Arrangements of visas and logistics for travel of participants as required;
- Monitor the process of delivery of courses and regularly report to SPCE academic unit on the progress and shortcomings;
- Coordinate with SPCE academic unit on conducing evaluation and exams upon completion of each module;
- Coordinate all activities directly related to conducting graduation ceremony;
- Plan and carry out alumni survey among graduates and track their progress
Administrative and financial duties:
- Responsible for the organisation and management of the project, ensuring timely delivery of the project activities and deliverables at agreed requirements;
- Responsible conducting professional development for teachers, provide methodological support;
- In close collaboration with Office of Research and Development (ORD), other UCA units and partners, prepare the annual work plan and budget in relation to the Project design and available financing, and oversee the coordination and implementation of the activities as per the approved annual work plan and budget;
- Actively cooperate with partners through ORD, implement of the project activities and events jointly with other organisations (schools and local providers, stakeholders and in the target countries);
- In collaboration with UCA Human Resources, SPCE Director, and Head arrange the recruitment of trainers, consulting service providers in accordance with related Terms of References and the requirements of annual work plans and budgets;
- Work with Financial Analyst of SPCE Project Management Office (PMO) to manage projections, reporting and budgeting process;
- Work and liaise with Financial department of the Central Administration Office (CAO): project and grant representatives;
- Organise and coordinate implementation of activities through trainers and service providers;
- Represent and promote the Project on national and regional levels as required, maintain close continued collaboration with development partners relevant to the Project;
- Responsible to organise travel logistic: transportation, accommodation, per-diems, meal and coordination for all involved staff and trainees in close connection with CAO Administration department as needed throughout the country: Kyrgyzstan, Tajikistan, and Afghanistan to fulfill the purpose of the Project;
- Based on work plan timelines coordinate all trainings and academic related activities in close collaboration with UCAs SPCE Kyrgyz Republic, Tajikistan, and Afghanistan team (SPCE Manager of Academic Affairs and Learning Centre Coordinators) and reporting to student database accordingly without delays;
- Work and liaise with the Manager of the Center of Entrepreneurship at SPCE Naryn, Kyrgyz Republic;
- Work on and be responsible to use effectively UCAs SAP/Enterprise resource planning system to coordinate the Orders by himself from UCA account provided, based on the budget and work plan activities;
- Work and liaise with UCA’s Materials Management Department and the Administration department as needed regarding SAP.
Monitoring and reporting of the Project:
- Prepare reports based on workplan and arrange circulation of reports and other Project documentation from trainers as appropriate;
- Report to Finance department and coordinate on time reporting of all involved staff and trainees;
- Assume the lead responsibility for the preparation and content of the Annual Project Implementation Review, with the full participation of relevant Project personnel and stakeholders;
- Report to ORD, SPCE Director, Heads, and other related partners on any aspect of project management whenever is required;
- Monitor publications and media sources on the activities of the Project;
- Work and liaise with UCA Communication and publication department along with SPCEs communication and marketing staff at SPCE PMO.
With specific reference to UCA administration and financial management:
- Ensure the completion of the procurement process and compliance with the appropriate procurement guidelines.
Required Qualifications and Experience
- A graduate degree in the relevant field;
- A minimum of 3-year experience in project management/coordination position;
- Advanced computer skills;
- Good experience and knowledge in finance, project planning and evaluation, managing external grant funding;
- Strong verbal and writing communication, public speaking, and excellent interpersonal skills;
- Advanced reporting skills.
- Fluency in spoken and written English, Russian and Kyrgyz;
- Knowledge of other languages would be an asset.
- Advanced administration/organisational skills and, ability to multi-task and stay on track to meet the Local Impact- Future of Work Project goals and objectives;
- Strong facilitation, interpersonal, communication and presentation skills as well as the ability to work effectively with a culturally diverse team, a variety of stakeholders and the immediate and larger community;
- Ability to gather, record and analyse data and generate reports.
- Advance skills in finances and budgeting;
- Operate confidently and calmly under tight timelines, unpredictable and stressful situations;
- Expert knowledge and skills in the use of information communication technologies and Microsoft Office 365;
- Expert knowledge in electricity generation maintenance and construction of power lines as well as teaching experience would be preferred.
How to Apply
Please send a cover letter, CV, and contact information for three references to firstname.lastname@example.org by August 7th 2020. As your application e-mail subject, please write: “Coordinator, Local Impact-Future of Work Project.” Applications will be reviewed on a rolling basis.
Candidates from the founding countries of UCA (Kazakhstan, Kyrgyzstan and Tajikistan) are encouraged to apply for this position.
Only shortlisted candidates will be contacted.