Assistant Director for Administration

Massachusetts, United States
24 Jul 2020
End of advertisement period
24 Sep 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture and benefits that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future then take a look at this opportunity.

ASSISTANT DIRECTOR FOR ADMINISTRATION, Haystack Observatory, to work in concert with director, associate/assistant directors, and staff to orchestrate, implement, and oversee human resources, administrative, fiscal, and operational management. Will provide administrative oversight of headquarters’ staff; prepare annual reports in consultation with director; oversee HR function, i.e., policy interpretation/administration, employee relations, job classifications, salary reviews, rewards and recognition, staff development, recruitment, and orientation; lead/direct financial operations, including current and long-range financial and strategic planning, budget analysis, and metrics; develop/maintain relationships with key Lincoln Lab and campus Facilities staff and others in senior leadership roles on campus involved with funding major capital improvement projects; represent Haystack at budget and project priority meetings to ensure that critical infrastructure projects are identified and funded. 

Job Requirements

REQUIRED: bachelor’s in business or similar analytical area; ten years’ leadership experience in an administrative, executive, or management position; ability to foster teamwork/building, manage competing priorities, and meet deadlines; experience supervising individuals and multiservice teams; excellent problem-solving, project management, analytical, interpersonal, and oral and written communication skills; discretion with confidential information/issues; solid understanding of large-scale construction and facilities’ projects; knowledge of financial and research administration, preferably in an academic/research environment with federal sponsors; experience with federal rules/regulations on the administration of federal awards; data orientation; facility with integrating new concepts, practices, and emerging technologies into strategic planning and new business methods; advanced-level Excel, Word, and PowerPoint skills; knowledge of SAP or similar accounting package; relational database skills; and experience with BrioQuery and/or Cognos.

PREFERRED: master’s degree, MIT experience, willingness to learn the basics of Haystack’s research fields, and facility with current financial and HR information systems.  Job #18795-11

Haystack is located in Westford, MA.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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