University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Administer all financial activity related to office administration and operations at PCI to ensure efficient and timely operations and analyses. Responsible for purchasing, accounts payable, non-PO requests, payroll, travel and expense reimbursement transactions. Prepares reconciliations, financial reports and budget analyses for all operating, grant and special purpose funds. Ensures all PCI financial activity is carried out in accordance with Penn and PCI policies.

Job Description

Administer all financial activity related to office administration at PCI to ensure efficient and timely daily operations.  Responsible for purchasing, accounts payable, non-PO requests, payroll, travel and expense reimbursement transactions.  Prepares reconciliations, financial reports and budget analysis for all operating, grant and special purpose funds. Ensures all PCI financial activity is carried out in accordance with Penn and PCI policies.  Provide advice and consultation to department administrative staff regarding University policies and procedures.

Supports the preparation of the annual operating budget through reviewing year over year trends and working collaboratively with PCI leadership to identify future years’ needs.  Closely monitors and reports year-to-date spend vs. budget, analyzes spend against budgeted, planned and projected amounts.  Through careful monitoring and excellent organization/tracking of data and information, can timely assess whether resources are available for new/unplanned expenditures.

Assist with financial administration of license agreements as needed (cash, collections, invoicing, etc.)

Qualifications:

A minimum of a Bachelor’s degree and 3-5 years of experience in fiscal operations, finance or accounting required.  Working knowledge of accounting and financial analysis.  Previous experience with Microsoft Office, Excel in particular. Knowledge of University of Pennsylvania financial policies and related systems (Business objects, BEN Financials, PaymentNet, BEN Deposits, WorkDay, and Concur) strongly preferred. Excellent customer service and communication (oral and written) skills. Detail oriented.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.